§ 31.129 MEETINGS.
   (A)   Regular meetings. Regular meetings of the Committee shall be held at least quarterly and at such hours as may be fixed by the Committee.
   (B)   Special meetings. The Chairperson may call special meetings of the Committee if at least 48 hours’ notice is given of the time, place and subject of the special meeting.
   (C)   Cancellation of meetings. Whenever there is no business to come before the Committee, or it is determined that a quorum will not be present, the Chairperson may dispense with a regular meeting by giving notice to all members and the local news media, and by posting notice on the door of the Canal Museum.
   (D)   Quorum. A quorum shall consist of a majority of the members of the Committee.
   (E)   Conduct of meetings.
      (1)   All meetings of the Committee shall be open to the public. The order of business at regular meetings shall generally be as follows:
         (a)   Roll call;
         (b)   Approval of minutes of previous meetings;
         (c)   Reports of committees;
         (d)   Unfinished business; and
         (e)   New business.
      (2)   Any Committee member may place a relevant item on the meeting agenda so long as requested in writing to an officer at least 48 hours before the meeting time of a regular meeting, or if approved by a majority of voting members at the beginning of a regular meeting.
   (F)   Voting. The vote of a majority of those members present shall be sufficient to decide any matter before the Committee provided a quorum is present.
   (G)   Attendance requirements. In accordance with the city’s Appointment Policy, if appointees have unexcused absences which constitute more than 25% of the Committee meetings in any calendar year which they are required to attend pursuant to their appointment, they are obligated to resign. Excused absences are defined as absences caused by events beyond one’s control (i.e., illness of appointee). The Committee shall determine whether or not an absence is excused or unexcused. If individuals refuse to resign, they may be dismissed by action of the City Council subject to state or local law. A calendar year for purposes of attendance only is to be defined as a 12-month period beginning on the date of appointment.
(Ord. 2010-03, passed 1-2-2010; Ord. 2010-26, passed 12-14-2010)