(A) If a donation is to be used on a project budgeted in the year in which the donation is received or on a project consistent with the village's gifting list, the village manager is authorized to accept all unrestricted donations, whether solicited or not, and to carry out the terms of the donation, devise or bequest, provided that the purposes and conditions of the donation are within the powers granted by law to the village. If no terms or conditions are attached to the donation, devise or bequest, the village may expend or use the same for any municipal use.
(B) With respect to all other donations, village manager shall review and analyze the appropriateness, usefulness and value to the village of the donation, whether solicited or not, and to recommend to the board of trustees the retention, modification, rejection, or other disposition of the donation. The village board will determine whether, and on what terms and conditions to accept or reject the donation.
(C) The village manager may decline to accept a donation if such donation is not consistent with the policies, plans, goals or ordinances of the village of Riverside or the acceptance of same is contrary to law. When a donation is denied, the village manager will provide notice to the village board indicating a donation was not accepted together with an appropriate explanation.
(D) The village manager shall notify the board of trustees of all accepted or rejected donations.
(E) All donations and the generosity of the donors will be recognized formally in a letter from the department head, the village manager, and/or the village board or village president with an appropriate receipt which will be in a form and contain the information necessary for the donor to use for income tax purposes. Within the letter, the donor will be instructed to contact the village manager in writing should they have any questions or concerns regarding their donation.
(F) The Riverside historic commission acceptance or declination of gifts shall be guided by their policy on retention and gifts. (Ord. 2515, 12-20-2004)