§ 272.02 RECORDS RETENTION SCHEDULE.

   (a)   Administrative records. Records listed in this division (a) are generally found in most municipal offices. This administrative records retention schedule applies to every municipal department, board, commission or other municipal related entities unless superseded by a specific schedule.

Record Series Title	Retention Period
Accident reports/files
Bodily injury to non-employee	6 years provided no action pending
Damage to municipal vehicle or property	6 years provided no action pending
Employee injury	Place in personnel file
Activities reports (all types)	2 years
Agendas	6 years
Annual department budget	5 years
Annual department report	Permanent (at 50 years, appraise for historical value)
Annual municipal budget	Permanent (at 50 years, appraise for historical value)
Annual municipal report	Permanent (at 50 years, appraise for historical value)
Attendance reports/records	6 years
Audiovisual, PR and training materials	Until information is superseded, obsolete or replaced, then appraise for historical value
Badges and IDs	Turn in upon termination for immediate destruction
Blank forms	Until obsolete or superseded
Blueprints/vellums	Until updated, superseded or obsolete, then appraise for historical value
Budget preparation documents (working papers)	4 years
Bulletins, posters and notices to employees	Until no longer administratively necessary
Calibration records (all types)	5 years
Compliance records (all types)	5 years
Continuing education certificates, and training attendance records class seminar, contracts and agreements	Place in personnel file
Contracts and agreements	15 years after expiration or termination
Copies (all media)
Official copy	Use applicable records series retention period
Reading, informational, reference copy	Until no longer administratively necessary
Correspondence
Executive	5 years
General letters	2 years
Legislative branch	3 years
Routing form letters	1 year
Delivery slips and packing slips	2 years
Disaster plans	Until updated or superseded
Dispatcher radio/phone calls audio recordings	30 days (provided no action pending), then erase and reuse
Drafts (all media)	Until no longer administratively necessary
Drawings, tracings, mylars	Until updated, superseded or obsolete, then appraise for historical value
Equipment inventories	3 years
Equipment maintenance records	Life of the equipment
Equipment records – personal use items (clothing, radios, tools, weapons and the like)	Until equipment returned by employee
Executive orders	Until superseded, obsolete or replaced, then appraise for historical value
Expense records	3 years, provided audited
Facsimile (fax)
Logs	1 year
Messages	See correspondence retention periods
Flow charts – operations	2 years
Fuel usage records	3 years
General orders, directives, policies, rules, regulations or procedures	Until superseded, obsolete or replaced, retain 1 copy until audited
Grant files/records (federal, state, local)	5 years; provided audited and disputes resolved hearings (not employee related)
Audio and video recordings	2 years
Report of proceedings	Permanent
Transcripts	5 years
Job descriptions	Until superseded or obsolete
Leases
Equipment	2 years after expiration
Real estate	5 years after expiration
Licenses, permits, certificates	1 year after expiration
Mail
Unsolicited mail (anonymous, slanderous, groundless complaints, sales material, informational brochures and the like)	Until no longer administratively necessary
Mailing lists	Until updated, superseded or obsolete
Management/operations reports
Annual	5 years
Consultant produced	5 years
Monthly, quarterly, semi-annual	Until incorporated into an annual report
Manuals and handbooks	Until superseded, obsolete or replaced, retain 1 copy until audited
Maps and plats	Until updated, superseded or obsolete, then appraise for historical value
Material safety sheets	Until superseded
Mayor’s journal	Permanent
Meeting notices (R.C. § 121.22)	2 years, provided audited
Memoranda	See correspondence retention periods
Minutes of meetings (Council, committee and the like)
Approved hard copy	Permanent
Audio and video recordings	1 year provided information concerning the meeting is substantially transcribed
Drafts and notes	Until hard copy of minutes is approved
Floppy disk, compact disk or computer hard drive copy	Until no longer administratively necessary
Unapproved copy	Until approved
Municipal publications	Until superseded or obsolete, retain 1 copy
Oaths of office	10 years after leaving office
Photo file (including prints, slides, negatives, transparencies and related photographic items)	Until information is no longer current, then appraise for historical value
Press/news releases	3 years
Printing orders	3 years, provided audited
Project plans/drawings/as built	Life of project or obsolete, then appraise for historical value
Project final report	Permanent
Property dedications (street, parks, land and the like)	Permanent
Property disposal records	25 years
Property inventories	Until superseded
Purchase orders (copies)	Until no longer administratively necessary
Receipts/receipt books	2 years, provided audited
Receiving documents	3 years
Records requests	2 years
Records retention documents	25 years
Records retention schedule	Until superseded
Reference/library materials	Until superseded, obsolete or replaced
Reports to Council	5 years
Requests for proposals	2 years
Requisitions	3 years, provided audited
Research files	5 years or until no longer administratively necessary
Rosters/directories	1 year after superseded or obsolete
Scrapbooks/yearbooks	Appraise for historical value
Speeches/presentations	3 years
Statistical reports
Monthly, quarterly, semi-annual	Until incorporated into an annual report
Annual	5 years
Consultant produced	5 years
Surveillance tapes/videos	30 days, then reuse provided no action pending
Surveying (field notes)	Permanent
Table of organization/organizational charts	Until superseded or obsolete
Telephone
Bills, charges, call detail records	2 years, provided audited
Messages	Until no longer administratively necessary
Service records and documentation	Life of system
System equipment inventory	Continually updated, retain superseded data 1 year
Training material/lesson plans	Until superseded
Uniform records	3 years, provided audited
Vehicle maintenance records	Until vehicle is sold
Vehicle mileage records	Until vehicle is sold
Village Administrator’s journal	Permanent
Visitor’s log or sign-in sheets	1 year
Voice mail
Messages	Until no longer administratively necessary
System documentation	Life of system
Warranties	2 years after expiration
Work orders	2 years
Work schedules	1 year after schedule change

 

   (B)   Building, planning and zoning records.

Record Series Title	Retention Period
Annexation case files	Permanent
Annexation record	Permanent
Appeals on interpretation of code	Permanent
Area commission files	25 years
Board of Zoning Adjustments case files	10 years
Board of Zoning Adjustments journal	Permanent
Building applications	Until occupancy permit issued
Building cards	Permanent
Building folders	Review at 5 years, retain until no longer administratively necessary, then appraise for historical value
Building inspection reports	5 years
Building permit record	Permanent
Building plans
Commercial	5 years
Municipal owned	Life of structure, then appraise for historical value
Residential	3 years
Building sign inspection files	Permanent
Case files (Board of Building Standards and Appeals)	10 years
Case files (Board of Zoning Appeals)	10 years
Certificates of insurance	2 years after expiration, provided no claims pending
City Building Code	Until superseded, retain 1 copy permanently
Community development reports	Until no longer of administrative value
Complaints	2 years, provided no action pending
Condemnation and demolition records	Permanent
Contractor’s registration	2 years
Demolition permits	Permanent
House number record	Permanent
Housing, land use, population and other	Until no longer of administrative value, then special studies appraise for historical value
Index to Board of Zoning Adjustments case files	25 years
Index to variance records	25 years
Index to zoning case records	25 years
Industrial use permit reviews	Permanent
Legislative research files/drafts	Until no longer of administrative value
Loan and grant applications (copies)	3 years, provided audited
Occupancy permit records	Permanent
Performance bonds (contractors)	10 years after expiration
Permits (all types)	3 years, provided audited
Planning briefs	25 years
Planning Commission case files	10 years, provided no action pending
Project planning files	5 years after completion of final project report, then appraise for historical value
Project reports	25 years, then appraise for historical value
Quadrant files	5 years
Rezoning applications	Until final action taken and recorded
Rezoning case files	5 years after final decision rendered
Street name change record	Permanent
Street and alley vacation cases files	Permanent
Subdivision files	Permanent
Transportation research files	10 years, then appraise for historical value
Urban renewal files	Until obsolete, then appraise for historical value
Violations	Until corrected or adjudicated by a court, whichever is later
Zoning case log	25 years
Zoning certificate for occupancy and use of land and buildings	Permanent
Zoning change request	5 years, provided no action pending
Zoning permit applications	1 year after final decision rendered
Zoning permit record	Permanent
Zoning variance case files	5 years after final decision, provided no action pending
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (c)   Cemetery records. All cemetery records are maintained by the Montgomery Township Cemetery Board. Please see Cemetery Board Clerk for records retention schedule.

   (d)   Council records.

Records Series Title	Retention Period
Attendance record	Term of office, provided audited
Council members’ files	Term of office, then appraise for historical value
Hearings (employee related)
Report of proceedings	2 years after appeals exhausted
Transcripts	5 years after appeals exhausted
Index to Council minutes	Permanent
Index to ordinances/resolutions	Permanent
Legislative research files/drafts	Until no longer needed
Liquor license requests
Approved	3 years
Denied	1 year
Minutes	Permanent
Ordinances	Permanent
Petitions	5 years
Proclamations	2 years
Reports to Council	5 years
Resolutions	Permanent
Subject and administrative files	5 years
*   Plus any records that apply from the administrative records section

 

   (e)   Engineering records.

Records Series Title	Retention Period
Aerial photographs	Until superseded, then appraise for historical value
Bridge plans	Life of bridge
Bridge inspection reports	10 years
Change orders	Place in project file
Contractor’s prevailing wage records	5 years
Day books	3 years
Federal project files	5 years after completion of project, provided audited
House number records	Permanent
Job orders	3 years
Maintenance orders	2 years
Project files (contracts, specifications, change orders, progress reports and the like)	15 years after completion of project
Project inspection records	Include in project files
Sanitary sewer records	Permanent
Sewer testing records	5 years, provided no action pending
Special assessments record	3 years after final payment, provided audited
Village properties file	Permanent
Village zoning maps	Permanent
*   Plus any records that apply from the administrative records section

 

   (f)   Financial records. This financial records retention schedule applies to every municipal department, board, commission or other municipal related entities that tangibly collect money, unless superseded by a specific schedule.

Record Series Title	Retention Period
Acceptance of utility rate ordinance notices	Permanent
Accounts ledger	5 years after last entry, provided audited
Accounts payable record	3 years, provided audited
Accounts receivable ledger, general	3 years, provided audited
Annual appropriation ordinances (copies)	5 years
Annual certificate of estimated resources	7 years
Annual financial report	Permanent
Annual report to the auditor of state	5 years
Appropriation ledger	5 years, provided audited
Assessment record	Until paid and audited
Audit reports
Auditor of State	Permanent
Federal	Permanent
Internal	Permanent
Bad check or bad debt records	2 years after payment or settlement
Balance sheets	3 years, provided audited
Bank deposit records (receipts, reconciliation, slips, statement and the like)	3 years, provided audited
Bid bonds
Successful bidder	Retain until acceptance of performance bond
Unsuccessful bidder	Return after project awarded
Bids
Successful	15 years after completion of project
Unsuccessful	2 years after letting of contract
Block grant documentation	5 years
Bond register	Permanent
Cancelled checks/warrants	3 years, provided audited
Capital improvement bonds	Until paid off and audited, then appraise for historical value
Cash books/cash reports	3 years, provided audited
Cash receipts and disbursements	3 years, provided audited
Cash register tapes/records	2 years, provided internal control established
Certificate of result of election (bond issues)	Until expiration of bond issue
Chargeback reports/records	3 years
Check registers/stubs/carbons	3 years, provided audited
Checking account statement	3 years, provided audited
Checks/warrants (voided)	Until audited
Client payment files	3 years
Computer generated financial reports
Annual	5 years
Monthly, quarterly, semi-annual	Until updated version or annual report
Computer records	Create separate schedule
Cost control records	3 years
Damage claims	Until settled and all appeals exhausted
Deposit refund requests	Until deposit refunded and account audited
Encumbrance and expenditure journal	7 years, provided audited
Encumbrance documents	3 years
Federal revenue sharing account	7 years, provided audited
Fixed assets record	10 years
General ledger	25 years
Indebtedness statement	Permanent
Insurance policies	2 years after expiration, provided all claims settled
Intergovernmental tax receipts	3 years, provided audited
Investment records	3 years, provided audited
Invitation to bid (ITB)	2 years, provided audited
Invoices and supporting documents	3 years, provided audited
Licenses term of license plus	1 year
Monthly statement of balances	3 years, provided audited
Mortgages	Until paid and cancelled, provided audited
Oil and gas drilling permits	Permanent
Pay-in records	3 years, provided audited
Performance bonds	After project successfully completed and accepted
Permits (all types)	3 years, provided audited
Personal or professional services
Invoice or statement of service	3 years, provided audited
Petty cash records	3 years, provided audited
Phone quotes/confirmations	2 years
Posting sheets and cards for paid bills	3 years, provided audited
Prevailing wage records	3 years, provided audited
Property inventories	3 years
Purchase orders
Copies	Until no longer administratively necessary
Originals	3 years, provided audited
Receipt and expenditure report to State Auditor	3 years
Receiving documents	3 years
Reconciliation sheets, bank accounts	3 years, provided audited
Record of funds received	3 years, provided audited
Refund check ledger	5 years, provided audited
Remittance advice	3 years
Report of cash received	3 years, provided audited
Request for proposals	2 years
Retirement system exemption record (waiver)	Permanent
Retirement system payments/records	Permanent
Sales tax records	4 years
Settlement sheet/tax distribution from County Auditor	10 years
Special assessments	Until paid off and audited
Surety bonds (special)	10 years after expiration
Surety bonds of officials or employees	10 years after termination of officer or employee
Tax abatement records duration of the abatement plus	1 year
Tax settlement reports	3 years, provided audited
Trial balance records	3 years
Transmittal of Ohio wage and tax statement	6 years, provided audited
Travel expense records	3 years, provided audited
Treasury investment board report	10 years
Unemployment compensation records	3 years, provided audited
Uniform allowance records	3 years, provided audited
Vouchers
Copies	Until no longer administratively necessary
Originals	3 years, provided audited
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (g)   Fire Department records.

Record Series Title	Retention Period
Above and underground storage tank records	Permanent
Alarm response report	5 years
Annexation files	Permanent
Arson reports	Permanent
Burning complaint file	7 years
Daily alarm log	7 years
Disaster plan	Permanent
Dispatch sheets/logs	7 years
Emergency medical services records	7 years
EPA burning violation records	7 years
Fire and loss record	Permanent
Fire Code	Permanent
Fire incident reports	7 years
Fire investigation files and index	Permanent
Fireworks applications and permits	20 years
Gas and oil disbursement record	Permanent
Hydrant location record	Permanent
Inspection reports/cards (all types)	Permanent
Insurance claim file	Permanent
Master run reports	7 years
Mutual aid agreements	Permanent
Personnel records	Permanent
Radio/phone calls audio recordings	5 years
Standpipe test	Permanent
Station house daily logs	7 years
Violation notices	20 years
Water surveys	Permanent

 

   (h)   Legal records.

Record Series Title	Retention Period
Case files (civil)	10 years, provided no action pending
Case files (criminal)	20 years, provided no action pending
Claims for damages	2 years after case settled and all appeals exhausted
Court transcripts	3 years after case settled
Deeds	Permanent
Easements	Permanent
Legal notices
Proof of publication	5 years
Tear sheets	2 years
Legal opinions from municipal legal counsel	Permanent
Liability waivers	3 years, provided no action pending
Research files	5 years
Settlements	3 years
Village property files	Permanent
Worker’s compensation claims	10 years after date of final payment
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (i)   Municipal income tax records.

Record Series Title	Retention Period
Accounts receivable	7 years
Annual summary of cash collected	3 years, provided audited
Business income tax reconciliation form	7 years
Closed accounts	7 years
Control sheet	7 years
Corporate partnership fiduciary income tax return	7 years
Daily posting recapitulation	3 years, provided audited
Declaration of estimated income tax
Business	7 years
Individual	7 years
Delinquent account records	Until paid and audited
Detailed cash receipt record	6 years
Final return for the year	7 years
Individual’s tax return	7 years
Quarterly notice of installment due	7 years
Quarterly payment statement	7 years
Refund voucher	7 years
Uncollectible income tax accounts	7 years
*   Plus any records that may apply from the administrative records section, financial records section and other sections in this records retention schedule

 

   (j)   Parks and recreation records.

 

Record Series Title	Retention Period
Contracts and agreements	15 years after expiration or termination
Fee books (shelter house and the like)	3 years, provided audited
Permits (all types)	3 years, provided audited
Plans of park property	Permanent
Schedules (baseball, softball, volleyball, events, shelter house use and the like)	Until no longer administratively necessary
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (k)   Payroll records.

Record Series Title	Retention Period
Application for OPERS refund of waiver	Permanent
Court orders for payroll deduction	Until employee terminated or order rescinded
Employee earning record	Continually compiled and updated until termination; info placed in personnel file yearly
Employee income tax withholding
Withholding certificate	3 years after termination of employment, provided audited
Withholding payment record	6 years, provided audited
Employee pay records	Continually updated until termination, then place into personnel file or enter date onto employee history card
Employee withholding requests	Unit replaced or revoked by employee
Employer quarterly federal tax return	4 years, provided audited
Garnishment orders	Until employee termination or order rescinded
Leave balances/reports
Annual employee leave use/balance report	5 years
Annual leave use and balances by mini unit individual employee	25 years, continually updated in personnel file, purge 2 years after termination, provided no outstanding balances
Bi-weekly report of leave use and balances	Until incorporated into annual leave balances
Notification of pay/pay increase	Until superseded; copy in personnel file
Overtime authorization	2 years, provided audited
Overtime reports	2 years, provided audited
Payroll journal/record
Annual cumulative printout	50 years
Cumulative employee payroll data	Place in personnel file
Weekly/monthly payroll journal	3 years, provided audited
Reports to retirement systems	50 years
State income tax reports	25 years
Tax withholding reports	7 years, provided audited
W-2 forms	7 years, provided audited
W-4 forms	Until superseded or employee terminated
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (l)   Personnel records.

Record Series Title	Retention Period
Applications for employment or appointment
Copies	Until no longer administratively necessary
Person hired/appointed	Place in personnel file
Person not hired/appointed	2 years
Commendations/promotions	Place in personnel file
Employee exposure to hazardous chemicals
Biological hazards or infectious diseases report	Place in personnel file
Employee history record card	Permanent (in lieu of personnel file)
Employee performance evaluation	5 years
Employee sick leave and vacation balances	Continually updated by fiscal office until employee terminated; balances verified yearly and recorded in personnel file
Employee time cards/sheets	3 years
Employee training records	Place in personnel file
Grievance hearing records	1 year after resolved
Insurance enrollment record	1 year after employee leaves municipal employment
Job/position descriptions	1 year after superseded
Labor union agreements	15 years after termination
Leave requests (all types) sick, vacation, overtime and the like	3 years, provided balances journalized
Letter of appointment	Place in personnel file
Letter of reference	2 years after hire
Letter of resignation	Place in personnel file
Personnel actions	Place in personnel file
Personnel file/records purge	2 years after employee leaves municipal service; retain permanent record of service time, salary history, leave balances, taxes paid resignation letter, retirement information and waivers; in lieu of the documents, use a duly certified employment history card; retain OSHA related documents 20 years
Promotion action	Place in personnel file
Record of disciplinary action	4 years
Reports to Bureau of Employment Services	2 years
Reprimands/demotions	Place in personnel file
Unemployment compensation case files	4 years after date of final payment
Worker’s compensation case files	10 years after date of final payment
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (m)   Police Department records.

Record Series Title	Retention Period
Alarm response reports	5 years
Arrest records (adult)	Permanent
Arrest records (juvenile)	Permanent
Arrest records (traffic)	Permanent
Assignment schedules	3 years
Background investigation files	Permanent digital record
Bicycle registration files	Permanent digital record
Blood-born pathogen manual	Until superseded or obsolete
BOLO files	Permanent digital record
Booking records	Permanent/see arrest records
Calibration records	5 years
Calls for service	Permanent digital record
Civil document files	Returned to court upon disposition
Criminal case files
Felony	50 years
Misdemeanor	5 years
Daily shift activity sheets	Discard after 1 year
Drug enforcement fund	Permanent digital record
Evidence inventories	Permanent digital record
FBI/BCI investigative reports	Not public record/destroyed when no longer required
Field interrogation reports	Permanent digital record
Fingerprints	Permanent record
Firearm records and inventories	Until removed from service and sold
Firearms training files	Maintained with personnel files
Fireworks applications/permits	2 years after exhibition
Furtherance of justice fund	Permanent - maintained by Chief
General activity statistical data	Permanent digital record
Homicide reports/evidence	Permanent record
Internal affairs	Permanent digital record
Internal security files	Confidential; destroy if changed
Investigations homicide and evidence	Permanent
Investigations rape and evidence	Permanent
Job descriptions	Until superseded or obsolete
Juvenile records	Permanent
Leads agreement files	Permanent; confidential
Leads printouts	Immediate destruction if not needed, not public record
Leads record logs	Permanent
Licenses - FCC	Permanent paper record
Liquor permit records	3 years
Master name index	Permanent
Missing person reports	Permanent digital record
Offense/incident reports - felony	Permanent digital record
Offense/incident reports - misdemeanor	Permanent digital record
Parking citations	3 years
Prisoner booking records	Permanent digital record
Property room logs	Permanent
Radio/phone call audio recordings	60 days if no case pending, then destroy
Recovery property files	Permanent digital record
Search and seizure log	10 years after close of case
Security details and contracts	Permanent digital record
Sex offender registrants	Permanent digital record
State of Ohio traffic crash reports	20 years
Stolen property records	Permanent digital record
Subpoenas, summonses, trial notices	File with criminal case file upon discharge
Traffic citation files	Permanent digital record
Traffic study files	Until superseded or obsolete
Towed vehicle files	Permanent digital record
Uniform domestic violence reports	Permanent digital record
Uniform quarterly hate crime report	Permanent digital record
Vehicle maintenance records	Until vehicle is sold
Vehicle mileage records	Until vehicle is sold
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (n)   Sewer/water/electric plant operation records.

Record Series Title	Retention Period
Analytical data (chemical analyses, monitoring records, EPA reports, water quality reports, operating logs, monthly reports; all types)	10 years
Flow charts (fluids)	5 years
Instrumentation data
Calibration records	5 years
Continuous monitoring original recordings	5 years
Maintenance records	5 years
Laboratory testing
Internal sampling data (not reported)	5 years
Monthly testing summary reports	25 years
Records	5 years
Meter reports (complaints, testing, etc)	5 years
Plant operation and maintenance records	5 years
Rainfall statistics	5 years
Septic tank hauler record	5 years
Well maintenance and field logs	10 years after will is capped
Please note: These periods will be extended during the course of any unresolved litigation, or when requested by the Regional Administrator of the Ohio EPA   *   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (o)   Street Department records.

Record Series Title	Retention Period
Blueprints, maps, and plans	Life of infrastructure; then appraise for historical value
Haul tickets	2 years, provided audited
Pesticide application records	5 years
Proposals for street improvements	Until approved or proposal rejected
Sewer repair sheets	10 years
Street lighting
Assessment records	Until paid off
Petitions	3 years
Pole locations	Until updated
Street opening permits	3 years
Street repair cost summary record	3 years, provided audited
Street repair record	3 years
Traffic study files	Until superseded, then appraise for historical value
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

   (p)   Utility billing and administrative records.

Record Series Title	Retention Period
Application for service	Until service terminated
Application for water or sewer tap permits	1 year after final decision is rendered
Billing adjustments books	3 years, provided audited
Billing ledger cards	3 years after date of final entry, provided audited
Cost control data	Until no longer administratively needed
Curb box location record	Permanent
Customer meter reader cards	2 years
Daily over and short reports	3 years, provided audited
Daily work orders	3 years
House service cards	Permanent
Industrial waste records	Permanent
Lift station location records	Permanent
Meter and valve location records	Permanent
Meter reading records	4 years
Meter test records
Repair/replace records	3 years
Monthly account register	10 years
Monthly collection report	3 years, provided audited
Project files	Until project completed and final report issued
Project final reports	Permanent
Property records (deeds, right-of-ways, annexations, vacations, easements and the like)	Permanent
Refuse information (pick-up schedules, customer information, complaints)	Through life of contract
Security deposit records	Until refunded to depositor
Security deposit refund requests	3 years, provided audited
Sewer rent record	3 years, provided audited
Shut off lists	4 years
Special sewer authorizations or hookups	Permanent
Suspended account record	Until account settled, provided audited
Test boring record	Permanent
Utility billing receipt book	3 years, provided audited
Utility billing stubs	3 years, provided audited
Utility rate ordinances	Until superseded, provided audited
Water and sewer line location records	Permanent
Water and sewer tap record	Permanent
Water main location record	Permanent
Water usage reports	3 years
*   Plus any records that may apply from the administrative records section and other sections in this records retention schedule

 

(Ord. O2021-013, passed 11-23-2021)