(a) In accordance with Ohio R.C. 149.39, a Records Commission is established composed of the Mayor, as Chairperson, Fiscal Officer, Solicitor and one citizen appointed by the Mayor. The Commission shall meet at least once every six months and upon call of the Chairperson.
(b) Any document, device or item, regardless of physical form or characteristic, created or received by or coming under the jurisdiction of any public office of the Village which serves to document the organization, functions, policies, decisions, procedures, operations or other activities, is a record within the meaning of this section and the Ohio Revised Code. Any public record which is transferred to an archival institution pursuant to the Ohio Revised Code and this section because of historical information therein, shall be deemed to be an archive.
(c) The function of the Records Commission shall be to provide rules for retention and review records disposal lists submitted by departments, boards, etc. Disposal shall be as approved/directed in accordance with the provisions of the Ohio Revised Code.
(Ord. 30.08. Passed 6-12-89.)