137.08 APPROVAL OF CAPITAL IMPROVEMENT FUND EXPENDITURES.

   (a)   At the beginning of the second and fourth quarters, April 1 and October 1, each department head shall submit to the Mayor and to Council his request for capital expenditures for the succeeding quarter as well as for the next twelve months.

   (b)   Each department’s request shall be accompanied with sufficient support data and specifications to establish:

      (1)   Need;

      (2)   Relevancy within long-range plans;

      (3)   Benefit to the City;

      (4)   Approximate cost;

      (5)   Cost effectiveness;

      (6)   Bid specifications.

   (c)    Upon receipt of the departmental requests, the Mayor shall promptly review the request of each department and determine that the requirements of subsection (b) hereof have been met for each item, He shall then arrange the items into a common list numbered 1, 2, 3, etc., in order of priority. One list shall be prepared for the succeeding half year, and one list for the next twelve months. These priorities shall be established and submitted to Council within fifteen days of the request.

   (d)    The Council Committee of the Whole shall review the request of each department and the priorities established by the Mayor.

      (1)    It shall be the responsibility of the Council Committee of the Whole to reject all items which are not accompanied by written support of subsection (b)(1) through (6) hereof.

      (2)    The Council Committee of the Whole shall review the priority list in view of funds available and recommend to Council those items to be approved in the succeeding half year. The priorities established by the Mayor should be retained as much as possible but may be adjusted to suit available funding.

   (e)    At its first meeting of the month succeeding the request for capital expenditures, Council shall place on its agenda resolutions for the approval of those items recommended by the Council Committee of the Whole.

   (f)    The Clerk of Council shall promptly return to the Mayor and each department head a complete priority list of all capital requests, indicating for each item "Approved" or "Rejected".
(Ord. 55-75. Passed 5-27-75.)