(a) City-issued cellular telephones, pagers, radios, desk telephones and similar communications devices are intended for official business use. For purposes of this section, City-issued cellular telephones, pagers, radios, desk telephones and similar communications devices are collectively termed “Communications Device or Devices”.
(b) Communication Devices shall be issued only to those employees with a demonstrated City business for these types of communication. When an employee no longer has a demonstrated need for the Communications Device, or when the employee terminates employment with any particular City department or office, that employee shall return any Communications Device equipment to that department or office.
(c) Employees who use a City-issued Communications Device shall agree to the
following rules of use:
(1) Employees shall limit all use of Communications Devices to what is reasonably necessary to conduct City business.
(2) Personal use of a Communication Device is permitted. Such personal use, however, must be clearly incidental to City business use. Such personal use shall be infrequent and of short duration. Supervisors are responsible for monitoring an employee’s usage.
(3) Employees must reimburse the City for any costs associated with personal use of Communications Devices. In the event an employee refuses to reimburse the City for costs associated with the employee’s personal use of a Communication Device, the cost will be deducted from the employee’s compensation from the City.
(4) If an employee uses the employee’s personally-owned communications device to make or receive personal calls while on duty, such communications shall be infrequent.
(5) Employees must safeguard any Communications Devices in their possession from theft or use by unauthorized persons.
(6) The loss, or damage, of any Communications Device shall be reported to the employee's supervisor immediately. If theft is suspected, the City’s Division of Police shall also be notified immediately and a police report shall be completed.
(7) Employees shall exercise extreme caution when driving and using Communications Devices. Employees shall not text or perform any other type of messaging while driving. Unless utilizing a hands-free speakerphone option, employees shall stop their vehicles as soon as safely possible, to use a Communications Device.
(d) All employees shall be given a written copy of this section to read and shall sign a form provided by the City which acknowledges they have read and understand this section.
(Ord. 70-2011. Passed 10-23-11.)