(A) Handwritten register of loans and purchases; entries to be made.
(1) Every pawnbroker shall keep a register of all loans and purchases of all articles effected or made by him or her. The register shall show:
(a) The dates of all loans or purchases;
(b) The names of all persons who have left any property on deposit as collateral security or as a delivery or sale;
(c) The type of identification examined by the pawnbroker to verify the identity of the persons referred to in division (A)(1)(b), above;
(d) A full description of all property purchased or received on deposit as collateral security, such description to be sufficiently detailed and precise so as to enable the reader to distinguish it from other generic items of a like kind and to include any manufacturer’s name, identification numbers, serial number, model number, color, and any and all identifying marks or inscriptions, and, in the case of gift, credit, or debit cards, store or company name, amount on the card, and account number; and
(e) The time when the loan falls due, the amount of purchase money or amount loaned, and the interest charged.
(2) The identity of the persons referred to in division (A)(1)(b), above, shall be confirmed by the pawnbroker’s examination of such person’s driver’s license or state or other government-issued photo identification, and the pawnbroker shall not accept any property of any kind or description for pawn or for purchase in the absence of the person’s providing such identification. Every loan or purchase shall be entered into the register within one hour of the transaction in question. The register shall at all times be open to the inspection of any law enforcement officer of the city when in the discharge of the officer’s official duty.
(B) Database register; entries to be made.
(1) Every pawnbroker shall maintain an account with Leads Online, or such other data base as shall be from time to time designated by the Richmond Police Department, and enter a record of all loans and purchases of all property effected or made by him or her. As to each loan and each purchase, the pawnbroker shall legibly enter into the database the following information:
(a) The date of the loan or purchase;
(b) The name, address, date of birth, race, gender, and operator’s license, or state or other government photo identification number of the borrower or seller;
(c) If the person providing the property to be pawned or sold is not the borrower or the seller, the name, address, date of birth, race, gender, and operator’s license or state photo identification number of such person;
(d) A full and detailed description of the property pawned or sold, such description to be in compliance with the requirements of division (B)(1)(b), above.
(2) The pawnbroker shall enter the information required by the foregoing provisions on a daily basis by 11:00 a.m. for all transactions which took place during the previous 24 hours.
(C) Other records to be maintained.
(1) In addition to the records mandated above in divisions (A) and (B) of this section, every pawnbroker shall also collect the following information related to each transaction and retain these records at the establishment where the transaction took place:
(a) A photocopy or clear copy produced by a computer scanner of the borrower’s or seller’s driver’s license or state or other government photo identification card;
(b) A digital photograph of the borrower’s or seller’s face; and
(c) A digital photograph of the article or articles pawned or sold.
(2) These records shall be available upon request to all law enforcement officers in the discharge of official duties at any time during the pawnbroker’s regular business hours and shall be kept on the business premises for a minimum period of one year from the date of the transaction.
(Ord. 12-17, passed 6-12-12) Penalty, see § 127.99