(a) The Mayor or the Director of Public Service serving as Director of Purchasing, with the approval of the Mayor and Finance Director, may expend up to fifteen thousand dollars ($15,000), to the extent there are appropriations therefor, for any public improvement, or the purchase or lease of equipment, materials and supplies, or to obtain professional or personal services or for any other lawful purpose.
(b) The Mayor or the Director of Public Service serving as Director of Purchasing, with the approval of the Mayor and Finance Director, may expend an amount between fifteen thousand dollars ($15,000) and twenty-five thousand dollars ($25,000), to the extent there are appropriations therefor, provided that at least two quotations shall be obtained prior to purchase.
(c) The Mayor or the Director of Public Service serving as Director of Purchasing, with the approval of the Mayor and Finance Director, may make an expenditure which is between twenty-five thousand dollars ($25,000) and fifty thousand dollars ($50,000), to the extent there are current appropriations therefor, upon the prior approval of a majority of Council, which approval may be given by a motion and vote at any regular or special meeting of Council. Authorization provided by Council shall only be effective if all members of Council are provided a written explanation of the amount and purpose of the proposed expenditure prior to said motion and vote. The Director of Public Service serving as Director of Purchasing shall provide specifications and shall attempt to obtain at least three quotations.
(d) When an expenditure or item exceeds fifty thousand dollars ($50,000), such expenditure shall first be authorized and directed by a Resolution of Council. When so authorized and directed, the Clerk shall advertise for not less than two, nor more than four, consecutive weeks as provided by the general laws of the State of Ohio. The bids shall be opened by the Clerk or person designated by the Clerk at the time, date and place specified in the advertisement to bidders or specifications. The Council shall then determine the lowest and best qualified bidder and shall authorize the Mayor and Director of Finance to enter into a written contract with the lowest and best qualified bidder.
(e) In all circumstances, the Council reserves the right to reject any and all bids and to waive informalities in bidding. (Ord. 28-2014. Passed 5-6-14.)
(f) In all cases of expenditures of fifty thousand dollars ($50,000) and above, the above criteria may be waived by Council if the expenditure falls within one of the following categories:
(1) Purchase from the State under Ohio R.C. 125.04 or 5513.01.
(2) Purchase from a governmental body.
(3) Purchase of professional services.
(4) Emergency purchases.
(5) Purchases incapable of being competitively bid.
(6) Purchase from another supplier upon equivalent terms, conditions and specifications but at a lower price than is offered by the State under Ohio R.C. 125.04(c).
(7) Any other exception to competitive bidding applicable to municipal corporations set forth in the Ohio Revised Code or other Ohio law.
(g) When Council determines by the affirmative vote of three-fourths (3/4) of the members elected or appointed to Council that is in the best interests of the Village, Council, by resolution, may waive the contracting requirements of this chapter.
(Ord. 101-2021. Passed 9-21-21.)