(a) No person shall schedule a public event in a park without written authorization of the Director.
(b) Parks and Recreation Department events and programs have priority over any other.
(c) Events and activities that are not scheduled in advance with the Parks and Recreation Department are subject to cancellation by the Department.
(d) Exclusive use of some parks or recreational facilities may require payment of a fee and proof of insurance.
(e) An organization utilizing a park or recreational facility for a reserved or scheduled function shall, as a condition of the reservation and scheduling, be responsible for providing adequate control and supervision over members and guests utilizing the parks or recreation facility. Organizations scheduling and reserving recreational facilities are thereby also insuring that the park or recreational facility used is not damaged by the use of their members and guests at the function. Upon notice and hearing before the Mayor or Hearing Officer designated by him/her, if it is determined that, by the exercise of adequate control and supervision, the organization could have prevented the violation or damage or substantially decreased the likelihood of same occurring, the Mayor or Hearing Officer may thereafter refuse to schedule or reserve a park or recreational facility for the organization for a maximum period of 18 months.
(f) Actual games will have scheduling priority over practice sessions and scrimmages.
(g) All organizations and teams are required to submit complete rosters of all participants with name, address and phone number. Failure to do so will result in not being put on the schedule.
(h) The Parks and Recreation Department will make its best effort to get organizations scheduled into a slot that will work for them.
(i) The Department will mow the turf associated with the rental (i.e. outfield, soccer field, etc.) and drag the infield of a baseball/softball diamond of the field unless otherwise agreed upon. Additional work may require additional payment by the user.
(j) The organization must provide the Department with their request for field usage. The request will include the following:
(1) Name of the organization/team.
(2) Contact person(s) with home address and phone number.
(3) Complete roster with verifiable addresses and phone numbers for each member of the organization/team.
(4) Field(s) requested and the park that fields are located in if known.
(5) Days and times requested.
(k) The organization/team will be required to sign a field use agreement outlining the responsibilities of the organization/team and the Department.
(l) No user fee is charged for the following:
(1) Any City of Reynoldsburg sponsored function.
(2) Scheduled functions of the Reynoldsburg City Schools.
(3) A minimum of one million dollars ($1,000,000) liability insurance is required for any event in this category. Named as additional insured on the certificate will be the City of Reynoldsburg, its agents, officers, employees and volunteers. This certificate must be provided to the City of Reynoldsburg for review no less than 30 days prior to the event.
(Ord. 37-03. Passed 5-27-03; Ord. 50-04. Passed 5-10-04; Ord. 61-2021. Passed 5-10-21.)