(A) Creation. The Office of City Administrator-Treasurer shall be combined into a new office entitled City Administrator. The duties of the Administrator of the city shall include the duties of the City Administrator-Treasurer as delineated in the M.S. §§ 412.141 and 412.151, as it may be amended from time to time, and such other appropriate duties as may be imposed upon the Administrator by the Mayor and City Council hereinafter referred to as City Council.
(B) Appointment. The City Administrator-Treasurer shall be appointed by a majority vote of the City Council and shall serve at the pleasure of the Council. Removal from the position shall be by affirmative vote of the majority of the members of the City Council. The selection of the City Administrator shall be based on education and administrative experience, and shall have experience and knowledge in the area of government and/or business administration.
(C) Contract. The City Council may enter into such employment agreement with the City Administrator-Treasurer as it shall deem necessary or desirable in order to further implement the appointment of the City Administrator-Treasurer.
(D) Duties. The City Administrator-Treasurer shall be the Chief Administrative officer for the city and he or she shall be responsible to the City Council for the proper administration of all affairs of the city, which duties shall include the following:
(1) Direct and perform the actual day-to-day supervision and control of the administrative affairs of the city;
(2) Compile and prepare all necessary data and information to aid the City Council in making decisions, assist the City Council in coordinating, administering and implementing decisions in regard to requests and problems of municipal concerns; research and assist the City Council in developing and recommending solutions thereto coordinating efforts through directives to other departments, other agencies and the general public;
(3) Coordinate enforcement of all laws of the state, city ordinances and resolutions in cooperation with the city’s designated law enforcement official, and other appropriate department heads of the city;
(4) Advise and report to the City Council when requested on matters of governmental and public policy and to that end keep informed of the latest administrative practices;
(5) Prepare and recommend to the City Council a single consolidated budget including statements relating to projected revenue, proposed sources of revenue and all proposed expenditures to be made and obligations incurred by the city in the forthcoming fiscal year. The city department heads will work with the City Administrator-Treasurer in the preparation of the proposed budgets;
(6) Administer all capital improvement projects and services programs as approved by the City Council in conjunction with the appropriate department heads. The City Council may, in its sole discretion, delegate the administrative authority to other department heads as it deems appropriate;
(7) In conjunction with the City Council and the appropriate department heads, establish such administrative policies and procedures as may be necessary to ensure the proper and efficient operation of all departments and divisions of the city. The City Administrator-Treasurer shall, upon prior Council direction or approval, issue administrative orders to carry out such policies and procedures consistent with state law, city ordinances and Council policy;
(8) Recommend to the City Council the approval or disapproval of all applications for licenses or permits, in conjunction with the appropriate department heads, after an appropriate investigation of the application;
(9) Stay abreast of development in the public administrative field and cooperate with governmental units and municipalities on matters of mutual interest;
(10) Supervise/manage the conduct of local elections in accordance with the prescribed laws and regulations;
(11) Perform economic development and grant writing activities as assigned by the City Council;
(12) Attend professional development conferences and seminars in an effort to stay abreast of current trends in government and business, with prior Council approval; and
(13) Performs such other duties as may be required by the City Council.
(E) Personnel.
(1) The City Administrator-Treasurer shall be the personnel officer for the city and responsible for the implementation of the city personnel policies. The City Administrator-Treasurer, together with the appropriate department head, shall interview all probationary permanent full-time employees, and shall make recommendations to the City Council for their hiring, promotion, demotion or suspension. Should a department head suspend an employee upon an emergency basis he or she shall notify the City Administrator-Treasurer within 12 hours of the suspension and the Administrator shall then notify the Council and shall make recommendation to the Council as set forth above. All final determinations with regard to personnel policies shall be made by the City Council.
(2) The Administrator shall be responsible for keeping the City Council informed of personnel matters occurring within the city. The department heads and supervisor shall keep the City Administrator-Treasurer informed of current issues and problems within their respective departments so that he or she may adequately advise the City Council.
(F) Purchasing. The Administrator shall exercise control over the fiscal expenditures of all departments and divisions of the city and such appropriations as appear in the annual city budget.
(G) City Administrator, also City Clerk-Treasurer. The City Administrator-Treasurer shall perform all duties of the City Clerk and the City Treasurer as required by law where the signatures of the City Clerk or City Treasurer is required by law on any document, the execution thereof by the City Administrator-Treasurer shall be deemed required execution thereof by the City Clerk or City Treasurer.
(H) Meetings. The City Administrator-Treasurer shall attend and participate in discussions at all meetings of the City Council and other official bodies as directed by the City Council. The City Administrator-Treasurer shall represent the city at official functions as directed by the City Council and maintain good public relations with the citizens of the community.
(2009 Code, § 201.13)