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(A) Priority will be given to an application based on the following as part of the review process:
(1) The daily/total attendance for an event;
(2) The daily/total number of hotel rooms that will be booked;
(3) The marketing/advertising plan outside Quincy and the surrounding area;
(4) The plan to share revenue with the BET on Q Grant Program;
(5) The percentage of the budget to be funded by the BET on Q Grant;
(6) The viability of the event, be it new or existing.
(B) Location. All events receiving a BET on Q Grant must take place within city limits.
(Ord. 21-16, passed 4-7-2021; Ord. 9443, passed 5-23-2022)
(A) Application deadline. Applications must be received at least 60 days prior to the event. They can be hand-delivered to City Hall (730 Maine Street) or through the mail (USPS, UPS, FedEx). Electronic submissions require prior approval.
(B) The BET on Q Grant Program Review Committee (Committee) will only consider completed applications filled out to the best of the applicant’s knowledge. The city will notify an applicant if an application is incomplete. Applicants will have 14 days to complete the application or it will be considered null and void.
(Ord. 21-16, passed 4-7-2021; Ord. 9443, passed 5-23-2022)
(A) The Program Review Committee shall consist of nine members. All Committee members shall be appointed for terms of four years or until their successors are duly appointed and qualified. Members shall be appointed by the Mayor, with the advice and consent of the City Council.
(1) One member shall be the Mayor or a city official designated by the Mayor;
(2) One member shall be a City Council member; and
(3) Seven members shall be community members;
(a) One will represent the Quincy Area Convention and Visitors Bureau;
(b) One will represent Quincy-based hotels/motels;
(c) One will represent Quincy-based restaurants;
(d) One will represent Quincy-based financial institutions; and
(e) Three will be at-large members.
(B) The membership shall elect one member to serve as Chairperson and one member to serve as Secretary of the Commission.
(Ord. 21-16, passed 4-7-2021; Ord. 9443, passed 5-23-2022)
(A) BET on Q Grants will be offered on a first-come/first-serve basis.
(B) The decision of the Committee is final.
(C) Applicants may present their application to the Committee.
(D) The committee will hold a public meeting to review applications with public notice made in compliance with the Illinois Open Meetings Act. City staff will schedule the meetings upon receipt of an application.
(E) Any fraudulent or misrepresented information may lead to dismissal of the application and zero grant dollars awarded for the current and future event, in addition to a request for a refund of any dollars awarded.
(Ord. 21-16, passed 4-7-2021; Ord. 9443, passed 5-23-2022)
(A) Funding decisions will be made by the Committee.
(B) The minimum BET on Q Grant will be $1,000 while the maximum is $25,000.
(C) Requests for more than $25,000 will be considered in extraordinary circumstances.
(D) A funding request from the BET on Q Grant Program should not exceed 30% of the total budget for the event but requests in which the BET on Q Grant would fund more than 30% of the event will be considered in extraordinary circumstances.
(E) A BET on Q Grant will be awarded as follows:
(1) The recipient will receive 75% of the grant amount prior to the event.
(2) The recipient will receive 25% of the grant amount after the event so long as the recipient has completed and submitted the event closeout evaluation form to the city.
(a) The event closeout evaluation form will be provided to a grant recipient after the grant is approved.
(b) The BET on Q Committee must review the event closeout evaluation form and authorize the release of the remaining 25% of the grant.
(c) The completed event closeout evaluation form must be provided to the city by the applicant within 30 days of the completion of the event to be eligible to receive the remaining 25% of the grant.
(d) If an event closeout evaluation form is not provided to the city by the applicant within 45 days of the completion of the event, the applicant will not be eligible for future BET on Q funds.
(Ord. 21-16, passed 4-7-2021; Ord. 9443, passed 5-23-2022)
(A) Unused funds. Any unused funding must be returned to the BET on Q Grant Program.
(B) Withdrawal of funding. The BET on Q Grant Committee and the City of Quincy may withdraw funding or request a return of funds for events that are substantially reduced or inaccurately portrayed from what was submitted in the application or do not occur within the proposed date(s) or time(s). The cancellation of an event that receives a BET on Q grant may result in a request from the city for reimbursement of the amount of the BET on Q Grant that was previously awarded.
(Ord. 21-16, passed 4-7-2021; Ord. 9443, passed 5-23-2022)
The goal of the BET on Q Committee is to provide financial support to events aimed at bringing out-of-town visitors to Quincy. The financial support provided by the BET on Q Committee is in no way an endorsement of the event by the Committee or the city. Also, the BET on Q Committee and the City of Quincy are not liable or responsible for any actions associated with an event that receives funding from the BET on Q Committee.
(Ord. 9443, passed 5-23-2022)
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