The Director of Purchasing shall have the following duties and responsibilities.
(A) Coordination; centralization of purchasing. The Director of Purchasing shall undertake, when economical and practical, to coordinate and centralize all purchase of materials, supplies and equipment by the city, including all of its various divisions and departments.
(B) Purchasing duties. Except as otherwise provided by this code or otherwise required by law, the Director of Purchasing shall purchase all materials, supplies or equipment required by the city subject to and pursuant to the directives and appropriations made and provided by Council and subject to restrictions as provided by law pertaining to the creation of liabilities against the city and expenditures or appropriations by the city. The purchases shall be subject to the following standards and guidelines:
(1) The Director of Purchasing shall, where possible, establish sets of standards and specifications to control all purchases by the city;
(2) Where public bidding is required by law or ordinance, or where the procedure will benefit the municipality, the Director of Purchasing shall prepare, or review and approve the specifications and notice to the bidders and shall see that any required notices are published;
(3) Where public bidding is not required by law or ordinance, the Director of Purchasing shall whenever possible and practical purchase materials, supplies or equipment after the solicitation of three competitive bids and the contract for the purchase shall be granted to the lowest responsible bidding party. The bids may be solicited by direct mail, by telephone or other reasonable means of communication, including advertisement or posting of notice at City Hall; and
(4) The Director of Purchasing shall seek authority to make purchases in advance of needs of bulk amounts where the purchases will result in economy or improved efficiency.
(C) Records; inventory. The Director of Purchasing shall have the following additional responsibilities and duties:
(a) The Director of Purchasing shall verify that the materials, supplies and equipment purchased, are correct in number and amount and comply with the standards and specifications prescribed;
(b) The Director of Purchasing shall have custody and responsibility for materials, supplies and equipment purchased in advance of actual need and the Director shall deliver or release the materials, supplies or equipment to the officer, department or employee needing it at the time its use is required; and
(c) The Director of Purchasing shall keep accurate and complete records of all purchases made and of the destination or ultimate use of the material, supplies or equipment and shall keep an inventory of all municipal property.
(1980 Code, § 10.202)