Purchase of supplies or materials utilizing informal competitive bidding procedures shall be approved and documented as per the following steps.
(A) Purchases of less than $100 may be made with petty cash funds by approval of the department head or finance department.
(B) A “purchase requisition supplement” form may be prepared for all budgeted purchases between $1 and $4,000 and signed by the requestor and department head.
(1) A “purchase requisition” form will be processed by the finance department prior to expending funds and/or placing orders. This form must be signed by the department head and for purchases $4,001 and above by the Town Manager.
(2) A “purchase order” is then generated by the finance department for payment disbursement.
(C) Open or “blanket” purchase orders may be used when multiple payments are made to the same vendor for the same service or product within the same fiscal year and must be signed by the department head and purchases $4,001 and above by the Town Manager.
(Ord. 20-12, passed 10-27-2020; Ord. 22-04, passed 8-23-2022)