The Development Review Committee (DRC) shall review the preliminary plat and supporting documentation for compliance with the applicable requirements in accordance with the procedures generally described herein.
(A) Completeness review. The submittal shall be checked by the town for completeness and assigned a case number; if incomplete as to those requirements set forth in this chapter, the submittal shall be rejected and the subdivider notified within 15 days of the date the application was received.
(B) Preliminary plat distribution. Upon receipt of a complete preliminary plat application, the town shall forward one copy and/or digital file of the preliminary plat to each of the following, as applicable to obtain additional comments: each member of the DRC, any adjacent municipality, community services, school or other duly authorized district, and to any utility company serving the area within its facilities. The staff may change the reviewing agencies and number of copies required to be filed as may be necessary.
(C) Preliminary plat review and recommendation.
(1) The DRC and all other notified agencies shall review the plat for matters within their jurisdiction and promptly report their recommendations in writing to the Community Development Director who shall check the plat for conformity to this chapter. If additional questions about the plat are presented by any reviewing agency, staff may arrange a project review meeting with that agency to discuss said questions with the applicant or applicant representative.
(2) The failure of any officer, department, municipality, district or agency to report to the Commission in writing within 30 days after transmittal of the preliminary plat shall be deemed as an approval; except that an additional five days shall be granted upon the written request of any duly authorized person or agency.
(3) When all replies have been received, or the specified date of reply reached, the Community Development Director shall prepare a correlated report, including all comments from each reviewing agency and forward a copy to the subdivider and/or authorized agent. The Department's comments shall identify areas in which the preliminary plat submission, which includes the preliminary plat and all required supporting documentation, requires revision in order to comply with applicable requirements.
(4) The subdivider shall be responsible for revising the preliminary plat submission in accordance with the comments provided by the Department. The response to the Department's comments shall be in writing and in the manner and format requested by the Department.
(5) Once preliminary plat is in conformance with these regulations, the Community Development Director shall schedule the review of the preliminary plat by the Planning and Zoning Commission at their next regularly scheduled public meeting.
(Ord. 21-11, passed 10-26-2021)