Loading...
SPECIFIC OFFICERS AND ORGANIZATIONS
(A) Office created. The office of the Town Manager is hereby created and established. The Town Manager shall be appointed by the Council wholly on the basis of his administrative and executive ability and qualifications and shall hold office for and at the pleasure of the Council.
(B) Bond. The Town Manager shall furnish a corporate surety bond to be approved by the Council in such sum as may be determined by the Council. The bond shall be conditioned upon the faithful performance of the duties imposed upon the Manager as prescribed in this subchapter. Any premium for such bond shall be a proper charge against the town.
(C) Compensation. The Town Manager shall receive such compensation as the Council shall fix from time to time.
(D) Removal procedure. The Town Manager may be removed by a majority vote of the members of the Council. Severance pay, if any, shall be as provided in a contract.
(E) Powers and duties. The Town Manager shall be the administrative head of the government of the town under the direction and control of the Council, except as otherwise provided by the Council. He or she shall be responsible to the Council for the proper administration of all affairs of the town, in addition to his or her general powers as administrative head and not as a limitation thereon, it shall be his or her duty and he or she shall have the powers set forth in the following divisions:
(1) Appoint and, when necessary for the good of the service, suspend or remove all officers and employees of the town not appointed by the Council, if an officer or employee’s appointment required the concurrence of the Council, removal shall require concurrence of the Council. He or she may authorize the head of a department or office to appoint, suspend or remove subordinates in such department or office. All appointments and removals shall be based on merit and upon the qualifications and disqualifications of such officer or employee without regard to any political belief or affiliation;
(2) Prepare the budget annually and submit it to the Council together with a message describing the important features and be responsible for its administration after adoption;
(3) Prepare and submit to the Council at the end of the fiscal year a complete report on the finances and administrative activities of the town the preceding year;
(4) Keep the Council advised of the financial condition and future needs of the town and make such recommendations as he or she may deem desirable;
(5) Serve as personnel officer with such duties as directed by the Council, prescribed by this code and as set forth in the personnel rules and regulations. He or she shall recommend to the governing body a standard schedule of pay for each appointive office and position in the town service, including minimum, intermediate and maximum rates. He or she shall authorize the payment of overtime pay for such employees as may work in excess of a normal work period. Such rates of pay and periods of work shall be in conformity with wages and salaries enacted by the Council;
(6) Recommend to the Council from time to time adoption of such measures as he or she may deem necessary or expedient for the health, safety or welfare of the community or for the improvement of administrative services;
(7) Consolidate or combine offices, positions, departments or units under his or her jurisdiction, with the approval of the Council. The Manager may be the head of one or more departments;
(8) Attend all meetings of the Council, unless excused therefrom, and take part in the discussion of all matters coming before the Council. He or she shall be entitled to notice of all regular and special meetings of the Council;
(9) In case of accident, disaster or other circumstances creating a public emergency, the Manager may award contracts and make purchases for the purpose of meeting said emergency; but he or she shall file promptly with the Council a certificate showing such emergency and the necessity for such action, together with an itemized account of all expenditures;
(10) See that all laws and ordinances are duly enforced;
(11) Investigate the affairs of the town or any department or division thereof. Investigate all complaints in relation to matters concerning the administration of the government of the town and in regard to service maintained by the public utilities in the town, and see that all franchises, permits and privileges granted by the town are faithfully observed;
(12) Oversee the work of the Police Chief and provide for a written evaluation on an annual basis to be provided to the Council for consideration; and
(13) Perform such other duties as may be required by the Council, not inconsistent with state law or town ordinances.
(F) Council not to interfere with appointments or removals. With regard to officers and employees appointed by the Manager, neither the Council, nor any of its members, shall direct or request the appointment of any person to, or his or her removal or suspension from, such office by the Manager or any of his or her subordinates, or in any manner take part in the appointment or removal of such officers and employees in the administrative services of the town. Except for the purpose of inquiry, the Council and its members shall deal with the administrative service solely through the Manager.
(Prior Code, § 3-2-1)
(A) Appointment. The Clerk shall be appointed by the Town Manager with the concurrence of the Council. The position shall be classified and subject to the personnel policy.
(B) Records. The Clerk shall keep a true and correct record of all business transacted by the Council and any other records that either pertain to the business of the town or that the Council directs. The Clerk shall number, plainly label and file separately in a suitable cabinet all ordinances, resolution, notices, deeds, surveys, leases, paid and unpaid vouchers, inventories, letters, orders and other documents of whatever nature.
(C) Public inspection of records. The Clerk shall keep convenient for public inspection all public records and public documents under his or her control, as provided by state statute, being Title 39, Chapter 1, Public Records, A.R.S. §§ 39-101 to 39-161.
(D) Monthly reports. The Clerk shall prepare and collect from town officers and employees such monthly reports prepared in such manner and to include such information as may be directed by the Council.
(E) Minutes. The Clerk shall prepare or cause to be prepared all minutes of Council proceedings and ensure their correctness and accuracy.
(F) Ordinances, resolution, budgets and notices. The Clerk shall process, record, file, publish and, if required by state statute, post all ordinances, resolutions, budgets and notices that may be passed by the Council.
(G) Duties as Treasurer. The Clerk or the Town Manager’s designee shall hold the office of Town Treasurer and receive and safely keep all moneys that shall come to the town and pay out the same when authorized by the Council. He or she shall keep a separate record and account of each different fund provided by the Council, apportion the moneys received among the different funds as prescribed by the Council, and keep a complete set of books showing: every money transaction of the town, the state of each fund, from what source the money in each fund was derived and for what purpose expended, and he or she shall make monthly reports to the Council of all receipts and disbursements and the balance in each fund. At the end of the fiscal year, he or she shall make a full and detailed statement of the receipts and expenditures of the town during the year, specifying the different sources of revenue and the amount received from each, all appropriations made by the Mayor and Council, and the object for which they were made, and the amount of money expended under each, the evidences of indebtedness issued, and what portion remains thereof outstanding, with the rate and amount of interest due thereon, and the amount of cash on hand.
(H) Election official. The Clerk shall be the town election official and perform those duties required by state statute.
(I) Licenses. The Clerk shall issue or cause to be issued all licenses that may be prescribed by state statute or this code.
(J) Administrative duties. The Clerk shall perform those administrative responsibilities and duties that are conferred upon him or her by the Town Manager in addition to those specified in this code.
(Prior Code, § 3-2-2) (Ord. 06-05, passed - -2006; Ord. 06-12, passed - -2006; Ord. 08-13, passed - -2008; Ord. 10-07, passed - -2010; Ord. 14-04, passed - -2014)
The Town Engineer shall be appointed by the Town Manager with the concurrence of the Council. The Engineer shall have charge of the town streets, sewers and waterworks and shall perform such duties as may be required of him or her by law and such other duties as the Council may deem necessary.
(Prior Code, § 3-2-4)
(A) Town Attorney. The Town Attorney shall be appointed by the Council. The Town Attorney shall act as the legal counselor and advisor of the Council and other town officials and, as such, shall give his or her opinion in writing when requested by the Town Manager. The Town Attorney shall review and assist in the drafting of all deeds, contracts, conveyances, ordinances, resolutions and other legal instruments when required by the Town Manager. The Town Attorney shall approve or disapprove as to form, in writing, all drafts of contracts and all official or other bonds before final approval or acceptance thereof by the Council. The Town Attorney shall return within the time allotted by the Town Manager all ordinances and resolutions submitted for consideration by the Town Manager, with approval or disapproval as to form noted thereon, together with the reasons therefore. Except for matters handled by counsel appointed by the town’s insurance carrier, the Town Attorney shall prosecute and defend ail civil suits, actions or causes where the town is a party to the extent of the Town Attorney’s ability and in accordance with the Town Attorney’s independent professional legal judgment and in compliance with the Arizona Supreme Court’s Rule of Professional Responsibility shall report to the Council, when required, the condition of any suit or action to which the town is a party. The Town Attorney shall attend all Council meetings to advise the Council on legal issues and serve as Town Parliamentarian. Upon approval of the Town Manager, the Town Attorney’s attendance at a Council meeting may be by telephone.
(B) Town Prosecutor. The Town Prosecutor shall be appointed by the Council. The Town Prosecutor shall prosecute all criminal charges in the town’s Magistrate Court which are supported by probable cause within the parameters of the Arizona Supreme Court’s Rules of Professional Responsibility and prevailing standards of prosecution. The Town Prosecutor shall prosecute all civil, petty and civil traffic offenses in the town’s Magistrate Court which are supported by probable cause within the parameters of Professional responsibility and prevailing standards of prosecution if the defendant in such matters is represented by counsel.
(C) Validity. If any division, sentence, clause or phase of this section is, for any reason, held to be unconstitutional; such decision shall not affect the validity of the remaining portions of this section. The Town of Quartzsite Common Council hereby declares that it would have passed this section, and each division, clause or phase thereof, irrespective of the fact that any one or more divisions, sentences, clauses and phases be declared unconstitutional.
(Prior Code, § 3-2-5) (Ord. 11-08, passed - -2011; Ord. 14-04, passed - -2014; Ord. 17-01, passed 1-10-2017)
Loading...