(A) Appointment. The Clerk shall be appointed by the Town Manager with the concurrence of the Council. The position shall be classified and subject to the personnel policy.
(B) Records. The Clerk shall keep a true and correct record of all business transacted by the Council and any other records that either pertain to the business of the town or that the Council directs. The Clerk shall number, plainly label and file separately in a suitable cabinet all ordinances, resolution, notices, deeds, surveys, leases, paid and unpaid vouchers, inventories, letters, orders and other documents of whatever nature.
(C) Public inspection of records. The Clerk shall keep convenient for public inspection all public records and public documents under his or her control, as provided by state statute, being Title 39, Chapter 1, Public Records, A.R.S. §§ 39-101 to 39-161.
(D) Monthly reports. The Clerk shall prepare and collect from town officers and employees such monthly reports prepared in such manner and to include such information as may be directed by the Council.
(E) Minutes. The Clerk shall prepare or cause to be prepared all minutes of Council proceedings and ensure their correctness and accuracy.
(F) Ordinances, resolution, budgets and notices. The Clerk shall process, record, file, publish and, if required by state statute, post all ordinances, resolutions, budgets and notices that may be passed by the Council.
(G) Duties as Treasurer. The Clerk or the Town Manager’s designee shall hold the office of Town Treasurer and receive and safely keep all moneys that shall come to the town and pay out the same when authorized by the Council. He or she shall keep a separate record and account of each different fund provided by the Council, apportion the moneys received among the different funds as prescribed by the Council, and keep a complete set of books showing: every money transaction of the town, the state of each fund, from what source the money in each fund was derived and for what purpose expended, and he or she shall make monthly reports to the Council of all receipts and disbursements and the balance in each fund. At the end of the fiscal year, he or she shall make a full and detailed statement of the receipts and expenditures of the town during the year, specifying the different sources of revenue and the amount received from each, all appropriations made by the Mayor and Council, and the object for which they were made, and the amount of money expended under each, the evidences of indebtedness issued, and what portion remains thereof outstanding, with the rate and amount of interest due thereon, and the amount of cash on hand.
(H) Election official. The Clerk shall be the town election official and perform those duties required by state statute.
(I) Licenses. The Clerk shall issue or cause to be issued all licenses that may be prescribed by state statute or this code.
(J) Administrative duties. The Clerk shall perform those administrative responsibilities and duties that are conferred upon him or her by the Town Manager in addition to those specified in this code.
(Prior Code, § 3-2-2) (Ord. 06-05, passed - -2006; Ord. 06-12, passed - -2006; Ord. 08-13, passed - -2008; Ord. 10-07, passed - -2010; Ord. 14-04, passed - -2014)