The Office Manager shall:
(A) Direct and supervise all office procedures for the town, giving directions to the Deputy Clerk- Treasurer and any other office employees as employed by the town as office employees as to following duties;
(B) Answer the telephone in a professional manner, taking messages and directing such to affected personnel as required to ensure the service required is handled correctly;
(C) Accept payments for monthly water and sewer billings, as paid, and accept court fines from previous court actions, as paid;
(D) Deposit the daily funds received for the town in designated depositories set up for the collections set out in division (C) above;
(E) Set times for getting proper meter readings for the monthly billing of water and sewer billings and prepare meter reading reports;
(F) Record said readings and prepare reports required for the monthly billings, prebillings and billing report;
(G) Prepare records for establishing the assessment of late fees on payments which are not made as prescribed by the procedures as set forth;
(H) Prepare records for shutoff notices of citizens who have not made their monthly billing payment by the shutoff date as prescribed by the procedures set forth;
(I) Process the payment of purchase orders as prepared by the Deputy Clerk-Treasurer in a timely manner so as to avoid excess expenses in having to pay late fees or service charges;
(J) Maintain control and purchase of office supplies as needed for the operation of daily office functions, securing best pricing to control expenses;
(K) Prepare agendas as required for regular and special meetings, advising all Board members of said meetings;
(L) Prepare the journal and minutes of set meetings for review by the Board or for public viewing; and
(M) Prepare and process payroll checks for all employees with approved time records by town supervisors.
(Ord. 10-04, passed - -)