(A) The Board of Commissioners hereby endorses the directive, attached as Exhibit “A,” regarding a policy on materiality and a process for reporting material items.
(B) All erroneous or irregular variances, losses or shortages of county funds or property shall be promptly reported to the official, supervisor or department head of the employee who identifies the issue. The official, supervisor or department head shall then report the same to the Putnam County Auditor, County Attorney and a member of the Putnam County Board of Commissioners.
(C) Written notice shall immediately be sent to the State Board of Accounts of any erroneous or irregular variances, losses or shortages of cash in excess of $500, except for inadvertent clerical errors that are identified timely and promptly corrected with no loss to Putnam County.
(D) Written notice shall immediately be sent to the State Board of Accounts of any erroneous or irregular variances, losses or shortages of non-cash items in excess of $2,000, except for inadvertent clerical errors that are identified timely and promptly corrected with no loss to Putnam County.
(E) All erroneous or irregular immaterial variances, losses or shortages of county cash or non-cash items shall be documented and resolved. Records of the same shall be maintained pursuant to Indiana state law.
(Ord. 2016-6-6, passed 6-6-2016)