The procedure for city officials to follow in zoning matters shall be as follows:
(A) (1) Promptly upon receipt by the City Clerk of the minutes forwarded by the Planning Commission with respect to its initial recommendations or revised recommendations concerning any zoning matters, the Clerk shall make entries into a docket book to be kept by the Clerk for zoning matters only.
(2) The entries shall be made as the matter progresses and shall show:
(a) The name of the applicant and the Planning Commission docket number.
(b) The date the minutes were received.
(c) The date that a copy of the Planning Commission's minutes was sent to each member of the City Council, the Mayor and the City Attorney.
(d) A brief description of the location of the property.
(e) All subsequent proceedings.
(B) After any action in the matter has been taken, the City Clerk shall so notify the Planning Commission, the applicant, and all attorneys of record.
(C) Personal contacts with zoning change applicants or others who may stand to gain or profit from the outcome of city action upon a proposed zoning change, or their agents or representatives, which might tend to exert pressure or influence in zoning matters potentially affecting land use in the city, whether such matter currently is a case pending before the City Council or not, upon any elected or appointed official, or any employee, of the city, shall be avoided by all such officials and employees.
(D) Nothing in this section shall preclude the Mayor or Councilmembers from making a personal inspection of the site.
(Ord. 123-1984, passed 9-17-84; Am. Ord. 295-1994, passed 10-17-94)