(A) The Records Management Officer shall develop a records management plan for the city for submission to the City Commission. The plan must contain policies and procedures designed to reduce the costs and improve the efficiency of record keeping, to adequately protect the essential records of the City Commission and to properly preserve those records of the City Commission that are of historical value. The plan must be designed to enable the Records Management Officer to carry out his or her duties prescribed by state law and this subchapter effectively.
(B) Once approved by the City Commission, the records management plan shall be binding on all offices, departments, divisions, programs, commissioners, bureaus, boards, committees or similar entities of the city and records shall be created, maintained, stored, microfilmed or disposed of in accordance with the plan.
(C) State law relating to the duties, other responsibilities or record keeping requirements of a department head do not exempt the department head or the records in the department head's care from the application of this subchapter and the records management plan adopted under it and may not be used by the department head as a basis for refusal to participate in the records management program of the city.
(Ord. 530, passed 8-28-1991)