(A) The City Commission shall approve all bills received by the city prior to their actual payment with the exception of the following which may be paid by the City Manager without prior approval from the Commission:
(1) Payroll checks;
(2) Tax payments to the Internal Revenue Service and the State Employment Commission arising out of the payroll;
(3) Utilities payments;
(4) Insurance payments;
(5) Retirement fund payments;
(6) Reimbursement to petty cash not to exceed $200;
(7) Rental payments owed by the city;
(8) Fuel expenses of the city; and
(9) Travel expenses previously authorized in the city's budget.
(B) In addition to the exceptions found in division (A), the City Manager is further given the power to pay or authorize the payment of any bills which, in his or her professional opinion, constitute an emergency so that the payment of the bill(s) cannot reasonably be delayed until the next Commission meeting scheduled for the approval of bills.
(C) Pursuant to this procedure, the City Manager or his or her designate shall provide the Commission with a list of outstanding bills to be paid prior to each regular meeting of the Commission and any special meetings held for the purpose of approving bills.
(D) The City Manager or his or her designate shall further provide to the Commission, for its review, prior to each regular meeting or any special meeting called for the purpose of approving bills, a list of all bills paid pursuant to the exceptions in division (A) above and any bills paid on an emergency basis.
(E) Notwithstanding the procedures provided for in this section, the city's department heads may request purchase order(s) at any time which, if reasonable, may be approved by the City Manager without the need of any prior Commission approval as to each and every request.
(Ord. 477, passed 12-23-1986)