(a) When elected officials of the City are required to use their personal vehicle in the conduct of City business, they shall be reimbursed at the then current rate established by the Internal Revenue Service per mile traveled. A request for reimbursement must be first approved by the Mayor or Director of Public Safety and Service.
(b) When City employees, at the direction of their supervisor, are required to use their personal vehicle in the conduct of City business; they shall be reimbursed at the then current rate established by the Internal Revenue Service per mile traveled. A request for this reimbursement must first be approved by the employee’s immediate supervisor and the Director of Public Safety and Service.
(c) Other expenses are as follows with prior approval of the Safety Service Director and supervisor shall be paid:
(1) Meals. Shall be reimbursed at rate established by the U.S. General Services Administration available at www.gsa.gov.
(2) Hotel and motel. Reimbursement shall only be for such expenses having proper receipt and filed with an expense report. Whenever possible the reservation shall be made with a purchase order and the use of a city credit card using the government rate when available and requesting tax exemption. The tax exemption form shall be presented when checking in. When more than one employee is traveling, double occupancy is encouraged whenever possible. If an employee is traveling with a spouse only single room rate will be reimbursed.
(3) Auto parking, tolls and taxis. Actual rate; must present receipted bill.
(4) Registration fees. For local, State or national meetings.
(Ord. 31-08. Passed 12-23-08.)