(A) City-owned showmobile usage shall be limited to recreational, cultural, or city-sponsored events. Use of the showmobile shall be limited to the Pompano Beach municipal boundaries. The City Manager may authorize the use of the showmobile outside the municipal boundaries when the City Manager determines that such use is determined to be in the best interest of the city.
(B) Persons or groups wishing to utilize the show-mobile shall submit an application to the Recreation Activities Supervisor on forms provided by the city no more than 45 days prior to the scheduled event for which the showmobile is requested.
(C) Upon approval of the permit but prior to the issuance thereof, persons or groups requesting the showmobile shall provide the following:
(1) Insurance coverage.
(a) Liability coverage with the City of Pompano Beach as an additional named insured. Minimum limits of liability shall be $300,000 bodily injury per occurrence and $25,000 property damage per occurrence. The maximum limits of liability shall be determined by the risk manager based on the nature of the use of the showmobile when the application for use is received by the city.
(b) Physical damage coverage on an all-risk replacement cost basis with the city as a named insured will be required when the showmobile is not attended on a full-time basis (24 hours) by a city employee or is not located on a city facility during the period of time for which the permit is requested.
(c) A certificate of the above insurance detailing the terms and provisions of coverage must be received and approved by the City of Pompano Beach risk manager prior to the issuance of the permit.
(2) Rental charges. The City Manager, or designee, is hereby empowered to establish all fees to be charged for the use of the city-owned showmobile.
(3) Damage deposit. The applicant agrees to surrender the showmobile in as good a state and condition as it was when the use commenced and to this end a $250 damage deposit shall be required from all persons or groups utilizing the showmobile for which a fee is charged. The applicant shall be solely responsible for any damage from whatever cause that may occur to the showmobile while it is being utilized by the applicant or at which time the applicant has the authority to utilize the showmobile. The deposit shall be applied to correct any damage which may occur to the showmobile. The city and the applicant shall inspect the condition of the showmobile prior to its use and any damage shall be noted prior to the commencement of the use. Upon return of the showmobile the city shall conduct an inspection and the deposit shall not be returned to the applicant until any and all damage to the showmobile is corrected and the expenses thereof shall be the sole responsibility of the applicant. The deposit shall be applied to cover any corrective expenses; however, the applicant’s obligation shall not be limited by the amount of the deposit, and the applicant shall be responsible for the full cost of all corrective expenses.
(D) Only city personnel shall be permitted to adjust, connect, set up, and take down the showmobile and its equipment. Persons and groups utilizing the showmobile shall be required to pay the actual expenses, which shall include the hourly wage of all city employees that are required by the city to ready the showmobile for the applicant’s use and return, or those employees that are necessary, as determined by the city to remain with the showmobile during its use. An estimate of actual expenses shall be prepared by the city prior to the applicant’s use, and payment thereof shall be required prior to the issuance of the permit. However, any and all adjustments to this amount shall be made after actual use by the applicant, and the applicant shall pay any additional expenses, if required, or the city shall return any overpayments made pursuant to the estimate.
(E) The City Manager may waive any and all usage fees for use of the showmobile when the City Manager determines it is in the best interest of the city to do so; however, personnel fees shall be incurred by applicant.
(F) Requirements set forth for use of the showmobile may be adjusted by the City Manager when the City Manager determines it is in the best interest of the city to do so.
(G) A refund of 75% of the total rental charge for the showmobile will be given if the cancellation is made 10 days or more prior to the reserve date. No refunds for the rental charge for the showmobile will be made if the cancellation is less than 10 days from the reserve date. A refund of 100% of the damage deposit shall be provided should the requested use of the snowmobile be canceled.
(H) In the event any person or group which has received permit approval for use of the showmobile does not submit all the items set forth in subsection (C) above within 15 working days of the scheduled event, the permit approval shall be revoked.
(Ord. 88-88, passed 9-20-88; Am. Ord. 96-11, passed 11-7-95; Am. Ord. 96-69, passed 5-28-96; Am. Ord. 98-18, passed 12-9-97; Am. Ord. 2012-12, passed 11-22-11; Am. Ord. 2014-27, passed 2-25-14; Am. Ord. 2022-25, passed 2-8- 22; Am. Ord. 2024-05, passed 10-24-23)