(a) The Planning Commission shall meet at least once per month on a designated day. Four members of the Commission shall constitute a quorum, with three votes necessary for the approval of recommendations. Once each year, the Commission shall elect a Chairperson. The Chairperson or his or her designee shall preside at all meetings of the Commission. The Commission shall keep a complete public record of all of the proceedings of its meetings. Such records shall be kept on file at the Village Hall and no original record may be removed from the Village Hall. Upon request, the Administrative Assistant may duplicate a portion of such records for an interested party with the cost of the duplication being borne by the interested party.
(b) Where a member of the Planning Commission is presented with a potential conflict of interest and fails to acknowledge the conflict and take appropriate steps to avoid the conflict and/or the appearance of impropriety potentially associated with it, any member of the Planning Commission observing the potential conflict shall seek an opinion from the Village Solicitor as to the existence of a potential conflict of interest and the appropriate action to be taken to avoid the conflict. Notwithstanding any other provision of these Codified Ordinances, the proceedings presenting a potential conflict of interest shall be stayed until the Village Solicitor renders an opinion on the potential conflict of interest.
In the event the Village Solicitor determines that a potential conflict of interest exists, his or her opinion will be binding upon each and every Commission member affected.
(c) The provisions of this section concerning conflicts of interest are not intended to be exclusive and are intended to be supplementary to any and all other applicable statutes, codes, regulations and rulings upon the subject of conflicts of interest.
(Ord. 1072-98. Passed 5-5-98.)