(a) A purchase order, as prescribed by the Auditor of the State, shall be used for all Village expenditures over fifty dollars ($50.00).
(b) Each purchase order shall be signed by the Committee Chairperson responsible for that expenditure or by a Committee member designated by the Chairperson to act in his or her absence. Each purchase order shall have a Fiscal Officer's certificate signed by the Fiscal Officer before a purchase can be made, to assure that funds are available for the purchase.
(c) All Village expenditures over two hundred dollars ($200.00) shall have the approval of the Finance and Insurance Committee before the purchase is made. The signature of the Finance and Insurance Committee Chairperson, or of a Committee member designated to act in his or her absence, shall appear on the purchase order along with the necessary signatures prescribed in subsection (b) hereof.
(d) Any Committee Chairperson not complying with subsection (c) hereof shall be removed from the Committee Chairpersonship by a majority vote of Council.
(e) In an extreme emergency, a purchase order may be transmitted by phone, but a purchase order shall be made out at that time and all necessary signatures obtained within twenty-four hours. All copies of the purchase order shall be stamped “emergency” and the reason for the emergency shall be listed on the purchase order.
(f) No expenditure shall be made before completion of a purchase order, with the necessary signatures, except as provided in subsection (e) hereof.
(Ord. 852-91. Passed 1-8-91; Ord. 1420-12. Passed 10-30-12.)