(A) Creation of Fund. Pursuant to I.C. 36-10-3-22, the town hereby creates and establishes a specific fund to be known as the Police Department Explorer Program Operating Fund into which all monies and proceeds in the form of sponsor contributions and donations to the Town Police Department Explorer Fund shall be deposited.
(B) Purpose of Fund. The primary purpose of the Police Department Explorer Program Operating Fund is to allow for the use of donations and sponsorship contributions to operate the Explorer Program.
(C) Responsibility for Fund. The Town Clerk-Treasurer shall be responsible for receiving all funds to be deposited in such account and shall keep records as to the amounts received, the manner of their receipt, any disbursements and a current balance in such fund at all times.
(D) Deposit of funds. Upon receipt of any sponsorship contribution, the Town Clerk-Treasurer shall immediately deposit all donations and sponsor contributions into the Police Department Explorer Program Operating Fund.
(E) Disbursement of funds. The Town Clerk-Treasurer is directed to only disburse funds from the Police Department Explorer Program Operating Fund created hereunder upon receipt of a claim allowed and signed as outlined in the towns’ purchasing policy by the Town Police Department.
(F) Limitations on the use of funds. Any funds placed in the Police Department Explorer Program Non-Reverting Fund may not be withdrawn except for the purposes for which the Fund was created.
(Ord. 15-2012, passed 11-12-2012)