(A) Creation of Fund. Pursuant to I.C. 36-10-3-22; the town hereby creates and establishes a specific fund to be known as the Clerk-Treasurer Employee Recognition Fund into which all monies and proceeds in the form of sponsor contributions and donations to the Employee Recognition Program Fund shall be deposited.
(B) Purpose of Fund. The primary purpose of the Clerk-Treasurer Employee Recognition Program Operating Fund is to allow for the use of donations and sponsorship contributions to operate the employee recognition program.
(C) Responsibility for Fund. The Town Clerk-Treasurer shall be responsible for receiving all funds to be deposited in such account and shall keep records as to the amounts received, the manner of their receipt, any disbursements and a current balance in such Fund at all times.
(D) Deposit of funds. Upon receipt of any sponsorship contribution, the Town Clerk-Treasurer shall immediately deposit all donations and sponsor contributions into the Clerk-Treasurer Employee Recognition Fund.
(E) Disbursement of funds. The Town Clerk-Treasurer is directed to only disburse funds from the Clerk-Treasurer Employee Recognition Fund created hereunder upon receipt of a claim allowed and signed as outlined in the towns’ purchasing policy by the Clerk-Treasurer’s office.
(F) Limitations on the use of funds. Any funds placed in the Clerk-Treasurer Employee Recognition Fund may not be withdrawn except for the purposes for which the Fund was created. This Fund shall be considered as a non-reverting fund and all proceeds are hereby considered to be separate and exclusive from any other funds supported by taxpayer dollars.
(Ord. 07-2013, passed 4-8-2013)