(A) Creation of Fund. There is hereby created and established a specific fund to be known as the Parks and Recreation Department Beneficent Fund into which all monies and proceeds in the form of gifts and contributions, donations, and bequests to the Town Parks and Recreation Department shall be deposited.
(B) Purpose of Fund. The primary purpose of the Town Parks and Recreation Department Beneficent Fund is to provide financial assistance to qualified residents of the town that are in need of financial assistance to enable them to participate in recreational activities of the Town Parks and Recreation Department.
(C) Responsibility for Fund. The Director of the Plainfield Parks and Recreation Department shall be responsible for receiving all funds to be deposited in such account and shall keep records as to the amounts received, the manner of their receipt, any disbursements and a current balance in such fund at all times.
(D) Deposit of funds. Upon receipt from the Director of the Town Parks and Recreation Department, the Town Clerk-Treasurer shall immediately deposit all gifts, contributions, donations and bequests into the Town Parks and Recreation Department Beneficent Fund.
(E) Disbursement of funds. Any use of any portion of said funds shall be initiated through the Director of the Town Parks and Recreation Department who shall make a recommendation to the Town Council. The Town Council shall then, in its sole discretion, either approve or not approve a disbursement of the funds for the purpose requested, and further, if the Town Council approves the disbursement it shall determine the amount of funds to be distributed by the Director of the Town Parks and Recreation Department.
(F) Use of funds. The use of such funds may be for any lawful purpose related to the parks and recreation at the sole discretion of the Town Council.
(Ord. 02-2005, passed 3-14-2005)