A. Purpose: The underlying purposes of this policy are:
1. To ensure fair and equitable treatment of all persons who wish to, or do conduct business with Plain City Corporation.
2. To provide for the greatest possible economy in City procurement activities.
3. To foster effective broad-based competition within the free enterprise system to ensure that the City will receive the best possible service or product at the lowest possible price.
B. Compliance - Exemptions From This Policy:
1. This policy shall not prevent the City from complying with the terms and conditions of any grant, gift, or bequest that is otherwise consistent with law.
2. When procurement involves the expenditure of Federal assistance funds, the City shall comply with applicable Federal law and regulations.
C. Definitions:
BUSINESS: Means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, service providers or any other private legal entity.
CHANGE ORDER: Means a written order signed by the Purchasing Agent, directing a contractor to suspend work or make changes, which the appropriate clauses of the contract authorize the Purchasing Agent to order without the consent of the contractor or any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions of any contract accomplished by mutual action of the parties to the contract.
CONTRACT: Means any City agreement for the procurement or disposal of supplies, services, or construction.
INVITATION FOR BIDS: Means all documents, whether attached or incorporated by reference used for soliciting bids.
PERSON: Means any business, individual, union, committee, club, other organization, or group of individuals.
PROCUREMENT: Means buying, purchasing, renting, leasing, leasing with option to purchase, or otherwise acquiring any supplies, services, or construction.
PURCHASE DESCRIPTION: Means the words used in a solicitation to describe the supplies, services, or construction to be purchased, and includes specifications attached to or made a part of the solicitation.
PURCHASING AGENT: Means any person duly authorized by the Governing Body of the City to enter into and administer contracts and make written determinations with respect thereto.
REQUEST FOR PROPOSALS: Means all documents, whether attached or incorporated by reference, used for soliciting proposals. (Ord. 2017-13, 11-2-2017, eff. 11-2-2017)