(A) All meetings of the Committee and all hearings shall be open to the public.
(B) Meetings shall be held at the call of the chairman and at such other times as the Committee may determine. Meetings may be called at the request of any member of the Committee.
(C) The Committee shall keep minutes of its proceedings showing the vote of each member upon every question decided by it, or, if any member is absent or fails to vote, indicating that fact.
(1) A statement of the facts found by the Committee shall be included in the minutes of each case heard or considered by it.
(2) The reason for recommending or denying an exception, as herein provided, also shall appear in the minutes.
(3) In every instance, a statement of the facts upon which the recommendations are based shall appear in the minutes.
(4) The minutes of the Committee shall be open to public examination at reasonable hours.
(D) The Committee shall adopt its own rules of procedure, a copy of which, and all amendments thereto, shall be filed in the office of the City Clerk.
(Ord. 1288, passed 9-16-03)