2.04.090 Meetings—Special.

   Special meetings may be called at any time by the mayor, or by three or more members of the council, in accordance with Government Code Sections 54956 through 54956.5.

(Ord. O-2020-001, § 2 (part), 2020)

2.04.100 Public meetings—Exception.

   A.   All regular and special meetings of the city council shall be public; provided, however, the city council may hold closed sessions from which the public may be excluded in accordance with Government Code Section 54950 et seq.

   B.   With the exception of actions taken in closed session that are required by law to be publicly reported, no member of the council, employee of the city, or any other person present during the closed session of the council shall disclose to any person the content or substance of any discussion which took place during the closed session, or disseminate documents or data provided during the closed session, unless the city council shall authorize the disclosure of such information by majority vote.

(Ord. O-2020-001, § 2 (part), 2020)

2.04.110 Agenda.

   All reports, communications, ordinances, resolutions, contract documents, or other matters to be submitted to the council at a regular or special meeting shall be delivered to the city clerk for review and conformance. The city clerk shall prepare the agenda of all such matters under the direction of the city manager or designee. The agenda and its posting shall conform to the requirements of Government Code Section 54950 et seq.

(Ord. O-2020-001, § 2 (part), 2020)

2.04.120 Council correspondence.

   A.   Correspondence to and from the city council and/or members of the council shall be handled in accordance with an adopted administrative council correspondence policy.

   B.   Correspondence or any other documentation received by at least a majority of the members of the council relating to a matter subject to consideration at an open meeting of the council shall be made a public record in accordance with Section 54957.5 of the Government Code.

(Ord. O-2020-001, § 2 (part), 2020)

2.04.130 Minutes—Preparation.

   A.   Meeting minutes shall be prepared for every meeting of the city council. Minutes shall be prepared in action minute form and shall serve as a legislative record of the proceedings. Summary or transcript minutes shall not be prepared except in exceptional circumstances, subject to the determination of the city clerk, or order of a majority of the council.

   B.   The city clerk shall have exclusive responsibility for the preparation of the minutes, and any direction for change in the minutes shall be made only by majority action of the city council.

(Ord. O-2020-001, § 2 (part), 2020)

2.04.140 Minutes—Reading.

   Unless the reading of the minutes of a council meeting is ordered by a majority vote of the council, such minutes may be approved without reading if the city clerk has previously furnished each member of the council with a copy.

(Ord. O-2020-001, § 2 (part), 2020)