(A) The applicant shall pay a permit application fee, as set by Village Council resolution.
(B) An application for a special event permit must be submitted to the Village Clerk on a form provided by the village not less than 60 days prior to the date of the event. Village Council may consider applications submitted less than 60 days prior to the event.
(C) The application shall contain the following information:
(1) The name, address and telephone number of the person or organization requesting the permit;
(2) A complete description of the event, the location, the number of participants and the estimated number of those expected to attend the event;
(3) The date the event is to be conducted and the hour or hours the event will commence and terminate, including time for set-up and clean-up;
(4) A proposed plan to provide necessary parking, security, crowd control, traffic control, sanitation facilities, noise control and clean-up of the area of the event. In the case of a parade, proposed route and assembly areas must be provided, with written permission from the owners of any property to be used for assembly;
(5) Whether any music will be provided, either live or recorded, and whether loudspeakers and/or amplifying devices will be used;
(6) Whether any animals will be participating in the event, what type and any clean-up arrangements that may be required;
(7) Whether the use of alcoholic beverages will be permitted on the premises upon which the event is to be conducted and, if so, what measures or procedures will be taken to prohibit the sale of alcohol to minors or to visibly intoxicated individuals;
(8) Evidence of insurance, including satisfactory proof that the applicant’s insurance carrier has been apprised of the applicant’s proposed use of alcoholic beverages (if any), naming the village as additional insured in an amount sufficient to protect the village from any and all claims for damages from personal injury, property damage or any other injury arising from or as a result of the activity or event. This provision may be waived at the discretion of the Village Council;
(9) The applicant may be required to indemnify the village for and hold it harmless from and defend it against any and all claims, lawsuits or other liability arising from or as a result of the activity or event; and
(10) Any other information deemed pertinent by the village in evaluating the effect the event may have on the health, safety and welfare of the residents of the village.
(D) Upon receipt of an application, the Village Clerk will refer it to the Chief of Police and any other department or organization deemed necessary for investigation and a recommendation concerning the application. The findings resulting from the investigation shall be reported to the Village Council.
(Ord. 90, passed 9-9-2009)