A. Conditions for Use. Procurement for construction shall be conducted in accordance with Arizona Revised Statutes Title 34. Provisions of this title and the procedures established pursuant thereto shall apply to construction-related procurement only to the extent these provisions are not inconsistent with state law.
B. Contracts. Contracts for construction projects shall be awarded using the procedures set forth in Arizona Revised Statutes Title 34. Where available and appropriate, industry standard contract forms may be used, at the county's discretion.
C. Modifications. The procurement director or the board of supervisors will approve necessary modifications to construction contracts as set forth in this section. Any number of modifications may occur, but will be limited according to this subsection.
1. The procurement director has authority to approve individual modifications in the scope of work that will result in an increase of not more than twenty-five percent of the original total contract value, or two hundred fifty thousand dollars whichever is less. Unless specifically authorized by the board under the terms of the contract, the procurement director's modification authority must not exceed a cumulative total of five hundred thousand dollars per contract. The procurement director must approve modifications prior to the commencement of that work and will report all such modifications to the board as directed. When the procurement director approves modifications, the procurement director may extend the contract term, if necessary, by up to twenty-five percent of the original construction contract term, or ninety calendar days, whichever is greater.
2. Except as otherwise provided in this section, individual modifications that will result in an increase of the contract in excess of twenty-five percent of the original contract value or two hundred fifty thousand dollars whichever is less, and all modifications when the cumulative total modifications on one contract exceed five hundred thousand dollars will be submitted to the board for approval prior to the commencement of work; except that the procurement director is authorized to approve modifications exceeding these limits in order to prevent substantial economic harm to the county. The procurement director will report all such modifications to the board as directed.
3. As authorized by the procurement director, changes to job orders under job order contracts may be approved by the director of the department administering the contract or his/her appointee. No such change order may result in the total value of the job order exceeding the maximum value for job orders established in the job order contract.
D. Project Completion. Upon completion of a project, the administering department shall submit a final balancing modification for approval. The final balancing modification shall indicate final quantities and amounts of all pay items and reference all prior modifications which have affected the contract. This final document will be maintained in the procurement file as a public record.
(Ord. 2017-27 § 4, 2017; Ord. 2011-14 § 5 (part), 2011; Ord. 2005-44 § 4, 2005; Ord. 1997-45 § 1, 1997)