A Heat Injury and Illness Prevention and Safety Plan should include the following required elements:
A. Water access: sufficient amount of cool water available at work sites
B. Opportunities for rest/respite from heat (with regular breaks increasing in frequency as the temperature rises, and as needed)
C. Access to shade (and/or alternative cooling methods, preferably including air-conditioning where available), and access to air conditioning in vehicles with enclosed cabs.
D. Effective acclimatization practices to promote the physiological adaptation of employees or contract workers newly assigned or reassigned to work in an outside work site.
E. Monitoring protocols: close monitoring and observation of employees working in heat, potentially including a 'buddy system' where employees are partnered together
F. Communication protocols: specifically, a means of communication between supervisors and employees.
G. Emergency response protocols: specifically, a means of communication between supervisors and employees in the event of a heat-related emergency.
H. Annual training for supervisors and employees that address environmental and personal risk factors related to heat, the symptoms, and signs of heat illness and injuries, and the policies and procedures in place to prevent and remedy heat-related harm.
I. The posting of signage at the job site that contains information, in both English and Spanish, explaining how to (a) recognize and report signs and symptoms of heat illness and injury; (b) administer appropriate first aid measures, and (c) report heat-related illness and injury to emergency medical personnel. The signage must also include a phone number for reporting heat violations to Occupational Safety and Health Administration (OSHA)/Arizona Division of Occupational Safety and Health (ADOSH) and indicate that such reports may be made anonymously.
J. Providing written notification to all employees and contract workers regarding their new worker protections under this provision. This notification shall be provided to existing employees and during the onboarding process for new employees. The notification shall be provided to each worker in the language preferred by that worker and must be posted in the workplace.
K. Documented evidence of Heat Injury Illness Prevention and Safety Plan implementation and compliance. (Ord. 2024-10 § 1 (part), 2024)