Initial application. An applicant wishing to have an application reviewed for a grant or incentive will complete and submit an application to the Main Street Director or Director of Economic Development as appropriate. Applications may also be submitted to the City Clerk who will forward the application to the Main Street Director or Director of Economic Development.
(A) The Main Street Director or Director of Economic Development will perform a preliminary review of the document to assure that the nature of the project and the business are each eligible under the terms of the program and have produced the required documentation established by the Program. The applicant will be notified of any deficiencies in the application.
(B) The Main Street Director or Director of Economic Development will then review which grants or incentives are being requested and will verify that there are adequate resources budgeted to meet at least some of the request.
(C) The Main Street Director will evaluate the application and will present a recommendation regarding the disposition of the application at the next scheduled meeting of the Main Street Program Board for all downtown incentives. The Director of Economic Development will present recommendations to the City Manager.
(D) The Main Street Director will evaluate the application and review recommendations at the next scheduled meeting of the Main Street Program Board. The Board will make a determination as to whether an application will be provisionally accepted or will be denied. The applicant will be notified of this decision within ninety (90) days. An applicant submitting applications which are not accepted by the Board in whole or in part will be advised of the Board’s action and advised of any deficiencies in the application.
(E) Applicants for downtown incentives whose application is denied may appeal the decision to the City Manager. The results of any such appeal will be honored by the Main Street Program.
(F) The Main Street Program may issue final approvals to any provisionally approved application or to that portion of an application that was provisionally approved once sufficient funds have been placed into the Incentive Account by the City and the applicant enters into a binding agreement with the Board accepting the terms and conditions of the grant. This may occur during the same meeting as provisional approval was granted or at any subsequent meeting subject to the following restrictions:
(1) In general, processing at all stages up to and including final approval shall be done on a first-come, first-serve basis.
(2) An application which was provisionally approved for multiple grants or programs will not be given final approval for a subset of the grants or programs that have been provisionally approved. If such an application is the next to be funded, no additional final approvals will be issued of the types applied for before the subject application is completely funded.
(3) Applications submitted are valid for one year from the date of submittal. It is the responsibility of the applicant to resubmit prior to this expiration date.
(4) Finally approved applications may be revoked if the applicant does not comply with any requirements, refuses to enter into any agreements deemed necessary by the terms of this program, or if it is determined by the Board that they no longer meet any of the conditions of the grant.
(Ord. O-2019-07, passed 3-11-19; Am. Ord. O-2022-21, passed 11-28-22)