(A) Town credit cards may be used by department heads, or their designee, to purchase items needed for the town. The town is the cardholder for all credit cards and the users are defined as all employees of the town. The limit on each card shall be $2,500.
(B) Town credit cards may be used for the following purchases not to exceed $250 per item with the approval of the department head or the Clerk-Treasurer:
(1) Fuel, materials, supplies and equipment;
(2) Registrations; and
(3) Travel and/or training.
(C) Each authorized user must sign an agreement to accept town credit card form prior to the credit card being issued to the user. Forms will be kept on file in the Clerk-Treasurer’s office.
(D) It is the user’s responsibility to submit the receipts and other documentation within the time frame stated above. If the information is not submitted in a timely manner, the department that has not submitted the information will be responsible for the interest and/or late charges. If a credit card is lost or stolen it must be reported to the Clerk-Treasurer immediately after discovery.
(E) Upon termination of employment, users shall surrender their town credit card to the Clerk-Treasurer on or before their last day of work.
(F) Refer to the town employee handbook for additional information on the use of credit cards.
(Ord. 2023-12-2, passed 12-28-2023)