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(a) Any person, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed.
(1) Such person may file a written request with the Fiscal Officer specifying: the person's name, and the address(es) and telephone number(s) at or through which the person can be reached during and outside of business hours; the specific type of public business the discussion of which the person is requesting advance notification; the Municipal Body that is the subject of such request; and the number of calendar months not to exceed twelve which the request covers. Such request may be canceled by request from such person to the Fiscal Officer.
(2) Each such written request shall be accompanied by stamped self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of twelve special meetings. The Fiscal Officer shall notify in writing the requesting person when the supply of envelopes is running out, and if the person desires notification after such supply has run out such person must deliver to the Fiscal Officer an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notifications.
(3) Such requests may be modified or extended only by filing a complete new request with the Fiscal Officer. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the Village, Municipal Body that is the subject of such request, and the Fiscal Officer.
(b) (1) The Fiscal Officer shall if possible give such advance notification under this section by written notification. If such written notification cannot be given or has not been given, the Fiscal Officer shall give oral notification.
(2) The contents of written notification under this subsection (b) may be a copy of the agenda of the meeting. Written notification under this subsection (b) may be accomplished by giving advance written notification, by copies of the agendas, of all meetings of the Municipal Body that is the subject of such request. (
Ord. 3-1976. Passed 2-11-76.)
(a) Any person may visit or telephone the office of the Fiscal Officer during that office's regular office hours to determine, based on information available at that office: the time and place of regular meetings; the time, place and purposes of any then known special meetings; and whether the available agenda of any such future meeting states that any specific type of public business, identified by such person, is to be discussed at such meeting.
(b) Any notification provided herein to be given by the Fiscal Officer may be given by any person acting in behalf of or under the authority of the Fiscal Officer.
(c) A reasonable attempt at notification shall constitute notification in compliance with this chapter.
(d) At the commencement of each meeting, the Fiscal Officer or a member of the Municipal Body shall submit a certificate of the Fiscal Officer as to compliance with these Rules as to notice and notification. Such certificate shall be conclusive evidence as to the facts set forth therein upon which all persons can rely that these Rules have been complied with.
(e) The Fiscal Officer shall maintain a record of the date and manner, and time if pertinent under this chapter, of all actions taken with regard to notices and notifications under Sections 105.03 to 105.05, and shall retain copies of proofs of publication of any notifications or notices published thereunder.
(Ord. 3-1976. Passed 2-11-76.)