(A) The use of the credit card is limited to reasonable governmental purposes only.
(B) When the purpose for which the credit card has been issued has been accomplished, the card shall be returned to the custody of the responsible person (the elected official or head of the department).
(C) The head of each department or elected official who issues credit cards to governmental employees shall maintain a log which includes the name of the individual requesting usage of the card, his or her position, the estimated amounts to be charged, fund and account numbers to be charged and the date the card is to be issued and returned. The department head or elected official shall monitor the use of the credit card and ensure that it is used for only reasonable governmental purposes.
(D) Credit cards should not be used to bypass the accounting system. Purchase orders and receipts shall be acquired and maintained.
(E) Payment shall not be made on the basis of a statement or credit card slip only. Supporting documents such as paid bills and receipts must be available.
(F) Any interest or penalty incurred due to late filing or furnishing of documentation by an office holder, department head or employee shall be the responsibility of that office holder, department head or employee.
(G) A reasonable annual fee approved by the Auditor may be paid.
(Res. R-C-09-5, passed 12-7-2009)