(A) Auditor, Treasurer and Assessor.
(1) The following list outlines critical applications ranked in the order they are to be brought up on a replacement computer:
(a) Payroll;
(b) Claims processing/open windows general ledger;
(c) Treasurer’s fund accounting; and
(d) Tax billing.
(2) In the event the applications cannot be restored in sufficient time to continue business operations, critical financial functions will continue as follows. Payroll and claims procedures can be completed manually by typing or handwriting checks. Other than checks, no other critical forms are needed. If it would be possible to retrieve the checks from the courthouse, those could be used. In the event of a complete disaster where checks could not be retrieved from the courthouse, the Auditor’s office would work with the local banks to urgently obtain checks. No special procedures are needed to receipt money since receipts would continue to be written by hand. All other associated procedures can be completed once a computer has been installed.
(3) Copies can be made of deeds for property transfers and held until a time that transfer records can be restored.
(4) Manual handwritten data will suffice for a temporary period of time for most Auditor’s office functions normally handled on the computer until the computers are restored.
(B) Recorder.
(1) The following list outlines critical applications ranked in the order they are to be brought up on a replacement computer:
(a) Deeds;
(b) Mortgages; and
(c) Other miscellaneous documents to be recorded.
(2) In the event the applications cannot be restored in sufficient time to continue business operations, critical functions will continue as follows. Documents to be recorded will be held until a time they can be copied or recorded. There are no critical forms which are needed for business operations in the event of a disaster.
(C) Clerk.
(1) The following list outlines critical applications ranked in the order they are to be brought up on a replacement computer:
(a) Financial;
(b) Receipts; and
(c) Chronological case summary (CCS).
(2) In the event the applications cannot be restored in sufficient time to continue business operations, critical financial functions will continue as follows. The office will manually write receipts and all other associated procedures can be completed once a computer has been installed. The Clerk can retrieve any critical forms which are needed for business operations, and he or she will maintain a supply of the forms in the event they are needed.
(Ord. O-C-00-7, passed 12-4-2000)