(A) Auditor’s, Treasurer’s and Assessor’s computer systems.
(1) Each night the data on the VAX system is manually backed up and the data on the NT server open Windows system is automatically backed up after insertion of a backup tape by an Auditor’s office deputy. Each morning, the backups are checked for completeness. If the backup was performed successfully, any one of the Auditor’s office deputies stores the prior night’s backup in the fire safe in the Auditor’s rear storage room.
(2) At the beginning of each month, the Auditor takes a current backup tape for both systems home so that backups are stored offsite.
(3) At the end of every quarter and year-end, a complete backup is performed and taken offsite to the fire-safe vault at the Cannelton Branch of Fifth Third Bank.
(B) Recorder’s computer system. The Recorder’s system is backed up nightly utilizing a “platter” backup system. One week’s worth of backups are stored in the fireproof vault in the Recorder’s records room. The Recorder also keeps a previous week’s backup at his or her home, and on a quarterly basis, stores a backup platter at the Cannelton Branch of Fifth Third Bank.
(C) Clerk’s computer system. Each night an automatic backup of all data with a printout will be produced at the Court Administrator’s printer. The printout indicates if the backup has been successful. If it has, that tape is removed and a new one inserted for the following night. The backup tape is then stored off-site. If the backup is not complete, a manual backup is run. There are three sets of fire tapes, all stored off-site. The tapes are replaced semiannually.
(Ord. O-C-00-7, passed 12-4-2000)