All travel expenses, except mileage, for which attendees are requesting payment and/or reimbursement must be submitted on a state- prescribed County Form No. 17 claim form and supported by substantial documentation, including registration forms or meeting agendas giving the date, purpose and registration fee amount. Actual itemized receipts are necessary for all other expenditures such as lodging, meals and parking. Attendees must submit completed travel expense claims for all individual expenses within 30 days after travel. Travel expenses for which an attendee seeks reimbursement must have been budgeted by the County Council. Expenses not budgeted may not be reimbursed, except for state-called meetings in which the expenses are to be paid from funds not appropriated as dictated by state statute.
(Ord. O-C-06-12/O-CC-06-2, passed 12-20-2006)