(A) The definition of MACHINERY AND EQUIPMENT is an apparatus, tool or conglomeration of pieces to form a tool. The tool will stand alone and not become a part of a basic structure or building.
(B)
This county will capitalize and tag items with an individual value equal to or greater than $500. Machinery combined with other machinery to form one unit with a total value greater than the above mentioned limit will be one unit. Any machinery and equipment with a value greater than $250 and which contains a serial number will also be capitalized and tagged.
(C) Shipping charges, consultant fees and any other cost directly associated with the purchase, delivery or set up, (including contractors and/or county workers (salary benefits)), which makes the equipment operable for its intended purpose will be capitalized.
(D) (1) Improvements or renovations to existing machinery and equipment will be capitalized only if the result of the change meets all of the following conditions:
(a) Total costs exceed $500;
(b) The useful life is extended two or more years; and
(c) The total costs will be greater than the current book value and less than the fair market value.
(2) Examples include:
(a) A work truck being equipped with screens, lights or radios for use as a single unit throughout its life expectancy is considered one unit. If the Sheriff is constantly changing light bars or radios to other vehicles, the county will capitalize each piece of equipment separately, if it meets the required dollar amount;
(b) A department’s computer (CPU, monitor, keyboard and printer) is considered one unit;
(c) A department will record donated machinery and equipment at fair market value on the date of transfer with any associated costs; and
(d) Purchases made using federal or state funding will follow the source funding policies and above procedures.
(Ord. O-C-97-8, passed 11-3-1997; Ord. O-C-19-6, passed 12-30-2019)