The following procedures are hereby adopted and shall be applied by each official custodian and records custodian within the city:
A. Records custodians shall handle all copy requests in accordance with their duties to protect and preserve public records and to assist persons requesting copies of open public records.
B. Mechanical reproduction of a record shall not be undertaken when it is the judgment of the records custodian that any available means of mechanically reproducing the subject record is likely to cause damage to such record.
C. No copy fee shall be assessed when multiple copies of the records requested have been prepared for free public distribution, or when the records custodian determines that the cost of charging and handling the fee exceeds the cost of providing a copy without charge. (2010 Code § 1-68)