(A) This section is designed to identify the responsibilities and tasks of the Village Clerk/Emergency Coordinator and provide a checklist of actions to consider when this municipal plan is activated.
(B) Village Clerk/Emergency Coordinator should:
(1) Report to the command post or EOC if one has already been established;
(2) Ensure that village officials and the County Emergency Management Director have been notified and key facilities warned;
(3) Activate the village EOC (see EOC alerting list). Make sure that it is fully operational and that EOC staff have reported/are reporting to it;
(4) Obtain initial damage report and other relevant information from the Incident Commander. Relay this information to the chair and to the County Emergency Management Director;
(5) Conduct regular briefings of EOC staff as to the status of the situation;
(6) Designate an assessment/information gathering team to evaluate the scope of the disaster if needed;
(7) Assess available resources and personnel. If deficiencies exist, take action to obtain the needed resources;
(8) Ensure that all department/agency heads have kept separate and accurate records of disaster related expenditures. Assign account numbers to which department heads can charge emergency expenditures;
(9) Maintain records indicating village expenses incurred due to the disaster; and
(10) Assist in the damage assessment process by providing property information. The dollar value of property damaged as a result of the disaster, as well as owner name and contact information.
(Ord. passed 8-9-2010)