(A) Permission to solicit donations of accrued leave from any other Charter School or Early Learning Center employees within the city shall be submitted in writing to the principal of the charter school at which the Charter School or Early Learning Center employee is employed by the absent Charter School or Early Learning Center employee. The principal shall consult with the Director of Human Resources, or his or her designee in reviewing such requests. Consideration shall be given to the designated Charter School or Early Learning Center employee’s previous leave history, as well as the nature of the illness or injury.
(B) Such written requests shall include the Charter School or Early Learning Center employee’s name, reasons for requesting such donations of accrued sick leave and approximate duration of absence, if known.
(C) Upon arrival of such request, the requesting Charter School Early Learning Center employee’s principal shall obtain a supply of the donation form prepared by the Human Resources Department for application for donation of accrued sick leave and shall distribute such forms to the Charter School Early Learning Center employees willing to donate accrued sick leave time.
(D) As forms are completed by the donors, the principal shall forward same to the Human Resources Department who shall time, date and stamp each form in the order in which it is received and deduct donated time from the appropriate balance. Donated time will be credited to the absent Charter School Early Learning Center employee in the order in which the forms are received.
(E) Donated time will be converted to a dollar value based on the current rate of pay of each donor for hours donated and on the rate of pay of each donee for hours utilized. The rate of pay used for each donor will be that in effect at the time the application is signed.
(F) Time donated for this purpose will not be considered during the donor’s performance rating period, nor will it affect a donor’s right to convert accrued sick leave to cash payment, as established by the Charter School Employee Policies.
(G) The Director of Human Resources, or his or her designee, shall notify the appropriate principal when donated time is nearly exhausted and that principal shall have the responsibility of requesting additional donated time, if desired.
(H) The principal shall immediately notify the Human Resources Director, or his or her designee, of the absent Charter School Early Learning Center employee’s return to work or of any major change in the Charter School Early Learning Center employee’s physical condition or employment status. In the event that excess donations are received, but not utilized, the Human Resources Director, or designee, shall notify the principal of the donation forms voided and the time returned to the donating Charter School Early Learning Center employees. Donated time returned to a donor shall be reflected in leave balances on the donor’s pay stub.
(Ord. 1436, passed 3-5-03)