(A) Statement of policy. It is the policy of the City of Pembroke Pines that the members of the city's quasi-judicial advisory boards work for the benefit of the citizens and residents of the city. It is the responsibility of each quasi-judicial advisory board member to act in a manner that promotes public trust and confidence in government with complete transparency and honesty in their services, and to avoid even the appearance or perception of impropriety.
(B) Financial disclosure. Each quasi-judicial advisory board member, contemporaneous with the filing of the Form 1 Statement of Financial Interests with the Supervisor of Elections, shall file such form with the City Clerk. Form 1 filed pursuant to this section shall be made available on the city's website for public inspection.
(C) Lobbyists. Quasi-judicial advisory board members should avoid even the appearance of impropriety in their interaction and dealings with lobbyists registered under the city's lobbyist registration system and with the principals or employers of such lobbyists.
(1) To promote full and complete transparency, lobbyists and their principals or employers who intend to meet or otherwise communicate with a member of a quasi-judicial advisory board for the purpose of engaging in lobbying activities, either at City Hall or elsewhere on city property, must legibly complete a contact log listing each board member with whom the lobbyist, principal or employer meets or intends on meeting or communicating.
(a) The information stated on the contact log shall include the lobbyist's name; the name of the entity by which the lobbyist is employed; the name of the person or entity for whom or which he or she is lobbying; the name of each board member with whom he or she is meeting or communicating; the date and time of each such meeting; and the specific purpose and subject matter of each such meeting.
(b) The contact log shall be completed contemporaneously with the meetings and shall be made available for inspection on the city's website.
(2) To further propose full and complete transparency, quasi-judicial board members must disclose any and all lobbying activities that knowingly occurs between themselves and individual lobbyists or their principals or employers outside of City Hall or off city-owned property. This shall include communicating by any form of telephonic or electronic media.
(a) The disclosure shall be made on a form provided by the City Clerk's Office. This disclosure shall include the lobbyist's name; the name of the entity by which the lobbyist is employed; the name of the person or entity for whom or which he or she is lobbying; the date, time. and location of the meeting; and the specific purpose and subject matter of the meeting.
(b) The disclosure shall be made within ten business days of the lobbying activity; but must, in any event, be made prior to any vote on the matter that was the subject of the lobbying activity.
(c) The disclosure shall be made available for inspection on the city's website.
(D) Any member of a quasi-judicial advisory board who fails to comply with this section shall be deemed non-qualified to serve and removed from the board. (Ord. 1766, passed 12-18-13)