(A) Agenda. The agenda of the City Commission shall be as follows:
(1) Meeting called to order;
(2) Roll call;
(3) Pledge of allegiance;
(4) Presentations;
(5) Announcement of items to be pulled from agenda;
(6) Items at the request of the public;
(7) Commission Auditor Report;
(8) Appeals of Board of Adjustment decisions;
(9) Announcement of board and committee appointments;
(10) Consent agenda;
(11) Ordinances and Resolutions;
(12) Regular agenda;
(13) Reports of League Representatives;
(14) Reports of the City Manager and City Attorney;
(15) Commission items;
(16) Old business;
(17) Adjourn.
(B) Reports of City Manager and City Attorney. At each regularly scheduled meeting, the City Manager and the City Attorney shall present their reports. Their reports shall consist of matters of importance requiring action by the Commission. Prior to the regularly scheduled meetings, these reports shall be submitted in writings for review by members of the Commission. On the first regularly scheduled meeting of the month, the City Manager shall present his report first, followed by the City Attorney’s report.
(1) The report of the Finance Director shall not be a part of the regular agenda unless a report is requested by the City Manager or any member of the Commission. Upon such request, the Finance Director shall be present to present is report. Prior to presenting his report at the meeting, on a request having been made for a report, he shall submit his report in writing in advance for review by the members of the Commission. In the event the Finance Director determines that a report is required and that Commission action may be required, he may at any regularly schedule meeting ask to have a report from the Finance Director made a part of the agenda. In such event, the Finance Director’s report shall follow the report of the City Manager or the report of the City Attorney as the case may be.
(2) At each regularly scheduled City Commission meeting, the City Commission delegate to the Broward League of Cities (“BLOC”), or its successor, shall present a report to the City Commission if there are any matters under review and consideration by the BLOC which impact the city, or any proposal of the BLOC to change any law, or any existing governmental or intergovernmental policy or procedure at the city, county or state level. Whenever possible, back-up material from the BLOC and other relevant sources shall be included in the agenda materials as back-up to help prepare the public and the Commission for any discussion they may wish to consider regarding items included in the BLOC report.
(C) Reports of boards and committees. All boards and committees shall submit their reports, if any, to the Commission at the regularly scheduled meetings. If a written report is made, a copy shall be furnished in advance to the Commission and the City Manager. If the report is verbal, the City Manager shall be notified by the Board or Committee Chairman in order that the verbal report may be included as part of the agenda. At the time the report is made, the Commission may act on the report or receive the report for further study and review before final legislative action.
(D) Items at the request of the public to be heard at a time certain. Items at the request of the public, as stated on the order of business, shall be heard at a time certain at all regular Commission meetings. The time certain shall be 9:00 p.m. or after the last item before the adjournment of the regular Commission meeting. To further the orderly progression of the meeting, the items to be heard at the time certain shall only include municipal matters before the Commission or municipal matters that may arise in the future. Individuals may voice concerns regarding specific municipal activities such as city government regulations, police, fire, school, utility, transportation, waste disposal, or another specific municipal service provided by the city. Items pertaining solely to personal matters should not be addressed at this time. To maintain decorum and order, no person shall use loud, offensive, disorderly, threatening, insulting, abusive, or foul language, or behave in an offensive, disorderly, threatening, abusive, or insulting manner, or make personal, impertinent, slanderous, or profane remarks during the meeting.
(1) Each individual desiring to address the Commission shall submit to the City Clerk in writing only one of two forms requesting an opportunity to be heard by 8:45 p.m. One form shall be for the request to speak for three minutes at 9:00 p.m. or after the last item before the adjournment of the regular Commission meeting. The other form shall be for the request to speak for five minutes after the conclusion of all agenda items of the regular Commission meeting. These forms shall be available in the Commission room during meetings and on the afternoon prior to the meeting. They shall be returned to the City Clerk, who shall present them to the Mayor at 9:00 p.m. or after the last item before the adjournment of the regular Commission meeting, so that the members of the public may be heard.
(2) Individuals desiring to address the Commission at 9:00 p.m. shall limit their presentation to three minutes. Individuals desiring to address the Commission after the last item before the adjournment of the regular Commission meeting shall limit their presentation to five minutes. The City Clerk shall keep the time limitations for each speaker with the use of a mechanical clock. In no event shall an individual make two presentations before the Commission at any one meeting, including one presentation at a time certain and the other presentation as the last item before the adjournment of the meeting. There shall be no debate or discussion by the Commission on items presented by members of the public. Any member of the Commission desiring to further discuss the matter may present it as a part of the agenda for the next regularly scheduled meeting under “Commission Items.” No one shall interrupt or disrupt an individual who is addressing the City Commission.
(3) Individuals requesting items of information or answers from the administration shall be entitled to receive an answer from the city administration at the time of their presentation. It is recognized that the city administration’s answer may be that further study will be required before an adequate answer can be given. On the next City Manager’s report after the additional information has become available, the city administration shall note that an answer was made to the question. The city administration shall always use its best efforts to obtain answers to questions presented by members of the public.
(4) To maintain order and decorum at City Commission meetings, individuals should strictly adhere to the procedures enacted by this section. Individuals failing to do so may not be allowed to present their concerns before the Commission. Individuals who disturb, interrupt, or otherwise impede the conduct of meetings, or who refuse to conform their discussion to items set in the agenda, may be ejected from the meeting by the Chair. In addition to the foregoing, for repeated disruptive behavior by an individual, the Chair may preclude that individual from speaking at Commission meetings. The individual may appeal to the Commission, which may overrule the Chair.
(E) Commission items. The section of the agenda known as “Commission Items” shall consist of items brought forward by individual members of the Commission. These items must be submitted to the City Clerk to be included as part of the agenda and part of the meeting notice prior to noon on Wednesday prior to their placement on the agenda of the next regularly scheduled meeting. These items shall be part of the meeting notice and part of the meeting agenda. The name of the individual Commission member bringing forth the item shall be placed with the agenda item to be presented. These Commission items shall be presented by Commission members in rotating alphabetical order for each regularly scheduled meeting. A second is not required for a motion to discuss items presented by members of the City Commission. No member of the Commission may present more than three items at any meeting.
(F) Commission Auditor Report. At a regularly scheduled City Commission meeting, at the request of the City Commission, the Commission Auditor shall attend, appear, and present report(s). The Commission Auditor report shall include updates to the City Commission on matters contained within the annual audit plan, financial matters of importance and other specific matters as may be requested by the City Commission from time to time.
(G) City Commission meetings shall adjourn at 11:30 p.m. If the City Commission is considering an item at 11:30 p.m., the discussion and any action on the item being considered shall be completed prior to adjournment. All remaining items on the agenda shall be deferred until the next regular meeting of the City Commission. The City Commission may, by majority vote, extend the time of its meetings past 11:30 p.m.
(`69 Code, § 2-30(a), (b), (c), (d), (f)) (Ord. 520, passed 9-17-79; Am. Ord. 562, passed 3-18-81; Am. Ord. 573, passed 8-19-81; Am. Ord. 586, passed 1-7-82; Am. Ord. 696, passed 6-20-84; Am. Ord. 1141, passed 9-6-95; Am. Ord. 1158, passed 5-1-96; Am. Ord. 1605, passed 4-16-08; Am. Ord. 1658, passed 3-17-10; Am. Ord. 1711, passed 12-7-11; Am. Ord. 1910, passed 9-4-18; Am. Ord. 1979, passed 12-15-21)