(A) Employees issued communication equipment shall follow the rules below:
(1) Shall not damage the communication equipment through neglect, misuse, carelessness, or failure to follow instructions;
(2) Immediately report the loss or damage of any communication equipment;
(3) Return all communication equipment upon separation of employment;
(4) Limit all cellular calls to no more than ten minutes and provide written justification for calls exceeding this limit;
(5) Only use communication equipment in a parked vehicle or in vehicles with hands free communication equipment. Employees shall not dial the cellular phone or take notes while driving. Exceptions will be made for those emergency personnel performing safety related functions, i.e., police, fire, and rescue;
(6) Have the equipment charged for use and operational during scheduled work hours; and
(7) With the exception of approved leave, those employees issued communication equipment for on-call purposes shall be reachable by the equipment while on an “on-call” status.
(B) Employees may be held accountable for the following:
(1) Identify and reimburse the village for any costs associated with personal use;
(2) Lost, stolen, or damaged equipment. Employees are not responsible for charges to replace or repair equipment damaged while performing job-related duties during working hours;
(3) Excess minutes allowed under the cellular phone plan;
(4) Directory assistance, roaming charges, and long distance charges that are not business related;
(5) Web usage and download fees; and
(6) Any other charges above and beyond the regular monthly service charge established by the equipment contract.
(Ord. 1447, passed 10-20-2009; Ord. 1473, passed 12-7-2010; Ord. passed 1-1-2019)