(A) The following uses shall require a special event permit:
(1) Public events.
(2) Non public events longer than 13 consecutive hours in duration.
(3) Reservation of the areas listed in § 93.40(A)(3) and (A)(4).
(B) Special event permit application process.
(1) An application for a special event permit shall be made on a form provided by the town. Such applications shall be submitted at least 60 days prior to the requested date of use along with the special event permit application fee. In extraordinary cases, the town may waive or shorten the foregoing time period. This will be visited on a case-by-case basis depending on the scale of the event.
(2) If an application for a special event permit is approved, such approval shall be in writing. The notification shall contain the date, hours of use, type of activity permitted.
(3) Approvals for a special event permit shall not become effective until the applicant has: (a) provided the town with adequate insurance as determined by the town for each organization using park facilities, listing the town as an “Additional Insured”; and (b) paid all fees associated with the special event permit. State and federal agencies applying for a special event permit shall be exempt from the provision of this section requiring that the town be listed as an “Additional Insured.”
(4) All special event permits shall be revocable for cause or upon the finding of a violation of any rule, this code, a town ordinance, or a state or federal statute or regulation.
(5) If notice of withdrawal of an application for a permit by the applicant is not received by the Director at least 48 hours prior to the date of the event, the Director may charge the applicant for all costs incurred by the town in connection with the application.
(Res. 2055, passed 4-28-05; Ord. 667, passed 4-28-05; Am. Res. 2797, passed 9-18-14; Am. Ord. 857, passed 9-18-14; Am. Ord. 959, passed 6-14-23)