(A) (1) The legislative authority of the village shall maintain a Local Board of Tax Review to hear appeals as provided in R.C. Chapter 718.
(2) The Board shall consist of three members: the Village Solicitor; one to be appointed by the Mayor; and one to be appointed by the Village Council and who may not be employees, elected officials or contractors with the village at any time during their term or in the five years immediately preceding the date of appointment.
(3) The term for members of the Board shall be two years. There is no limit on the number of terms that a member may serve should the member be reappointed by the legislative authority. The Board member appointed by the Mayor of the village shall serve at the discretion of the Mayor.
(4) The member of the Board appointed by the legislative authority may be removed by the legislative authority as set forth in R.C. § 718.11(A)(4).
(5) A member of the Board who, for any reason, ceases to meet the qualifications for the position prescribed by this section shall resign immediately by operation of law.
(6) A vacancy in an unexpired term shall be filled in the same manner as the original appointment within 60 days of when the vacancy was created. Any member appointed to fill a vacancy occurring prior to the expiration of the term for which the member’s predecessor was appointed shall hold office for the remainder of such term. No vacancy on the Board shall impair the power and authority of the remaining members to exercise all the powers of the Board.
(7) If a member is temporarily unable to serve on the Board due to a conflict of interest, illness, absence or similar reason, the legislative authority or top administrative official that appointed the member shall appoint another individual to temporarily serve on the Board in the member’s place. This appointment shall be subject to the same requirements and limitations as are applicable to the appointment of the member temporarily unable to serve.
(8) No member of the Board shall receive compensation, fee or reimbursement of expenses for service on the Board.
(9) A member of the Board shall not be appointed to or serve on another such Board simultaneously.
(10) The Board shall select, each year for a one-year term, one of its members as serve as Chairperson and one to serve as Secretary. A majority of the members shall constitute a quorum. The Board shall adopt its own procedural rules and keep a record of its proceedings.
(B) Whenever a Tax Administrator issues an assessment, the Tax Administrator shall notify the taxpayer in writing at the same time of the taxpayer’s right to appeal the assessment, the manner in which the taxpayer may appeal the assessment, and the address to which the appeal should be directed, and to whom the appeal should be directed.
(C) Any person who has been issued an assessment may appeal the assessment to the Board by filing a request with the Board. The request shall be in writing, shall specify the reason or reasons why the assessment should be deemed incorrect or unlawful, and shall be filed within 60 days after the taxpayer receives the assessment.
(D) The Local Board of Tax Review shall schedule a hearing to be held within 60 days after receiving an appeal of an assessment under division (C) above, unless the taxpayer requests additional time to prepare or waives a hearing. If the taxpayer does not waive the hearing, the taxpayer may appear before the Board and/or may be represented by an attorney at law, certified public accountant or other representative. The Board may allow a hearing to be continued as jointly agreed to by the parties. In such a case, the hearing must be completed within 120 days after the first day of the hearing unless the parties agree otherwise.
(E) The Board may affirm, reverse or modify the Tax Administrator’s assessment or any part of that assessment. The Board shall issue a final determination on the appeal within 90 days after the Board’s final hearing on the appeal, and send a copy of its final determination by ordinary mail to all of the parties to the appeal within 15 days after issuing the final determination. The taxpayer or the Tax Administrator may appeal the Board’s final determination as provided in R.C. § 5717.011.
(F) The Local Board of Tax Review created pursuant to this section shall adopt rules governing its procedures, including a schedule of related costs, and shall keep a record of its transactions. The rules governing the Local Board of Tax Review procedures shall be in writing, and may be amended as needed by the Local Board of Tax Review. Such records are not public records available for inspection under R.C. § 149.43. For this reason, any documentation, copies of returns or reports, final determinations or working papers for each case must be maintained in a secure location under the control of the Tax Administrator. No member of the Local Board of Tax Review may remove such documentation, copies of returns or reports, final determinations or working papers from the hearing. Hearings requested by a taxpayer before a Local Board of Tax Review created pursuant to this section are not meetings of a public body subject to R.C. § 121.22. For this reason, such hearings shall not be open to the public, and only those parties to the case may be present during the hearing.
(Ord. 1507-15, passed 11-2-2015)